What are the responsibilities and job description for the Lead Administrative Coordinator (Administrative Coordinator) - 61007493-178330 position at State of South Carolina?
Careers at DHEC:
Work that makes a difference!
Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, and Embracing Service
Under the supervision of the Health Department Registered Nurse Manager, the Administrative Coordinator will provide Management of Clinical Administrative Services, Performance Improvement and Customer Service, Facility Management, Medical Records, Reception and Switchboard, Public Health Preparedness and Emergency Response, and Direct Clinic Services.
Job Summary:
This position oversees clinical administrative operations at the local health department, ensuring efficient staffing, customer service, and performance improvement. Works closely with leadership to support staff, improve workflows, and enhance client experience.
Key Responsibilities:
- Administrative Oversight: Supports staff training, scheduling, and performance input. Assists with client scheduling, problem-solving, and policy compliance. Leads initiatives to improve operations and customer service.
- Facility & Safety Management: Oversees daily building operations, signage, supplies, janitorial services, safety drills, and maintenance requests. Handles bank deposits, inventory, and supports emergency preparedness efforts.
- Medical Records & Front Desk: Manages medical records and reception operations. Ensures proper phone coverage, appointment scheduling, and issuance of safety materials.
- Clinic Support: Provides admin support for clinical programs (PH Preventive Health), WIC (Women, Infants, and Children), Immunizations, and MCH (Maternal Child Health).
- Emergency Response: Participates in emergency response activities and PODs (Points of Dispensing).
- Other Duties: Coordinates vehicle use, outreach events, meeting space, and supports VFC (Vaccines for Children) and WIC (Women's, Infants, and Children) inventory tasks.
State Minimum Requirements: A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.
Agency Additional Requirements: Must possess a current driver's license. Position may require use of personal vehicle or state vehicle. May have to travel to other sites. Must be able to lift 30 pounds and able to sit or stand for long periods of time. Some bending, reaching, stooping and pulling. May be required to work late (after 5pm) or early hour (before 8:30am) and/or Saturday clinics. All employees in accordance with the State's Disaster Plan, which includes hazardous weather, DPH employees may be required to work in times of an emergency or disaster. Must obtain and/or maintain CPR (Cardiopulmonary Resuscitation), First Aid, and AED (Automated External Defibrillator) training/certification.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
One (1) year of supervisory experience preferred but not required.
DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.Equal Employment: SC DHEC is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DHEC does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Reasonable Accommodation: Applicants needing an accommodation for medical reasons or a sincerely held religious belief may submit a request for an accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.
Immunization Requirements:
All new employees who are healthcare providers will be required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, varicella, and Hepatitis B prior to beginning employment.
The South Carolina Department of Health and Environmental Control offers an exceptional benefits package for FTE positions that includes:
• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs
State Retirement Plan and Deferred Compensation Programs
Salary : $39,300 - $53,100
