Conservation Division Administrative Assistant

Job Title:  Administrative Assistant - Conservation Division
Location:  Taylorsville, Utah

Job Description:
This is a full-time position as a Administrative Assistant position in the Conservation Division at the Utah Department of Agriculture and Food.  This position provides secretarial support to the Division Director, Deputy Director, and Program Managers of the division by greeting visitors, facilitating correspondence, setting up conferences/workshops, and arranging travel. This individual will take minutes, assist with budget management, order supplies, purchase equipment, process billings, explain policies, and coordinate with support services.  This position works with and under the direction of the Conservation Division in the Utah Department of Agriculture and Food. The office will be located at the Utah Department of Agriculture and Food office building in Taylorsville, Utah. 

The Agency:
If you would like more information about working for the Department of Agriculture and Food please click here.

• Writes or drafts correspondence, reports, documents and/or written materials.
• Provides administrative support to the conservation division
• Records and/or transcribes minutes of meetings and produces these minutes in draft or final format.
• Ensures that there is an adequate supply of materials available in the Conservation Division State office.
• Maintains and/or creates files or record keeping systems. Sorts, labels, files and retires documents, or other materials.
• Performs processing, coordinating and preparing of in-state and out-of-state travel requests and reimbursements.
• Prepares and processes billings, claims, warrants, disbursements, and other related documents.  This requires checking numbers for accuracy.
• Maintains calendars and schedules and coordinates appointments.
• Works with Local Conservation Districts to contract funding and process payments and reimbursements.

• Will have experience taking meeting minutes.
• Will have some experience providing secretarial support and office management.
• Possess a valid Utah vehicle driver's license. 
• Should have exceptional communication skills and provide excellent customer service.
• Will have experience working in Google and Microsoft Office
• Should be highly organized.
• Should be a highly motivated, self-starter.

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

Why You Should Join Our Team:
The State of Utah has great benefits and the Department of Agriculture and Food is made up of a group of great people with a farmer's work ethic. If you have a passion for agriculture, the Department of Agriculture and Food is the place for you.

Salary : $18 - $31