Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This position reports to Accounting Manager.

Key Roles and Responsibilities: (included, but not limited to)

• Full cycle accounts payable processing, including three-way match and review for proper approvals, documentation and account coding.
• Work with approvers to ensure that invoices are approved on time.
• Process employee expense and credit card reports.
• Ensure sales/use tax compliance and accrue use tax when needed.
• Research and resolve invoice discrepancies and issues.
• Review contractor pay applications thoroughly to ensure billings are in accordance with contracts.
• Verify completeness and accuracy of lien releases submitted by the general and sub-contractors.
• Correspond with general contractors, subcontractors, and other vendors regarding invoicing and payment inquiries.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Establish strong working relationships within the business and with vendors.
• Support external audit requests related to AP.
• Perform other administrative duties as assigned.

Expectations:

• Ensure accurate and timely recording, documenting, and posting of invoices into Microsoft Dynamics 365 BC accounting system.
• Timely and accurate processing of vendor invoices
• Responsible for matching invoices to PO’s, and following up on missing PO’s in order to meet cutoffs for a weekly check-run.
• Ensure proper coding, documentation and approval prior to payment of invoices.
• Ensure invoices are paid timely.
• Monitor vendor statements for missing invoices and unapplied credits.
• Respond timely to all vendor and internal inquiries.
• Log issues as identified from email or direct contact with vendors and/or internal business partners and ensure timely resolution of issues and inquiries.
• Maintain excellent relationships with vendors.
• Other accounting and office administrative duties as assigned.

Job Qualifications (skills, attributes & knowledge required):

• At least 2 years of experience with full cycle Accounts Payable
• Attention to detail and ability to be both fast and accurate in a high-volume setting
• Solid knowledge of basic accounting principles
• Proficiency in Microsoft Office applications (including excel pivot tables)
• Experience with Microsoft Dynamics 365 BC (or NAV) is preferred
• Excellent verbal and written communication skills
• Excellent organizational, prioritizing and time management skills

Position Details:

• Status: Non-Exempt, Regular Full-time employee
• Location: 6630 Broadway St, Galveston, TX 77554