What are the responsibilities and job description for the Administrative Assistant position at Tetra Tech?
Discover your full potential. At Tetra Tech, we are working together for the future of our world. We combine engineering and science with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technologists.
Join us today. You will be proud to be a part of a company built on Leading with Science.
Gemini Energy Services, A Tetra Tech Division is seeking an efficient and hard-working person with a positive attitude to join our dynamic and fast-paced Wind Energy team. We set the bar high for our fiscal goals, using contemporary tools and communication for effective procedure. This helps to ensure the success, safety and integrity of our company and employees.
Our Office Manager / Administrative Assistant fills a key role in our accounting department, reporting to our Project Director. We are looking for a yes-person, able to handle high volumes of paperwork and data, both physical and online. Attention to detail and accuracy are prized traits for this position, as well as a willingness to adapt to evolving needs in the company. A “no task is too small” attitude is a must.
Administrative Tasks
- Reconciling Invoices for Accounts Payable, employee out-of-pocket reimbursements and corporate expense accounts
- Payroll management for 100 employees, checking accuracy of time reported and retrieving data from our online payroll system
- Spreadsheet creation and maintenance to organize our many accounts, invoices, receipts, clients, vendors and other company data in cloud storage
- New hire and Termination processes for wind technicians
- Human Resource paperwork and policy updates
- Mail, FedEx and general office orders
- Assistance with tasks from other team members. Note: These tasks may fall outside of the “job description”. Being able to adapt to new requests is a valued characteristic.
- Communication with all staff about company updates, HR policies and internal policy requirements
- Management of online systems and passwords, adding and removing employees from digital spaces
- Liaison between staff and Human Resources department, policies and changes to internal requirements of staff
Requirements:
- PC proficient/Microsoft Office: Excel, Word, Outlook, PowerPoint
- Attention to detail/perfectionist with billing, invoicing and collection
- Administrative speaking and writing skills
- Problem solver/researching before asking questions
- Minimum of a High School Diploma
- The ability to create professional business documents (letters, reports, memoranda, etc.) with little to no oversight or editing
- Pro-active manner towards corporate and client needs
- Must pass a company drug screen and background check
- Must adhere to the policies presented in the corporate Employee Handbook
Technical Tools - Willing to learn and master the following:
Slack, Trello, Microsoft Office: Teams, Excel, Word, Outlook, PowerPoint, Office 365, PC Recruiter, Zendesk (HR), Dropbox, Oracle E-Business suite software, GoFormz, iPhone IOS software and business apps
Requirements to apply: Please attach your resume to this job posting and be prepared to promptly answer an interview request email. Cover letters are encouraged, as effort shows your seriousness about the position.
Perks of the Job: Lively and collaborative work environment. Opportunity to work in Renewable Energy. Fantastic location in San Diego, close to shops and beach. Coffee and snacks provided. Advancement opportunities as the company grows.
About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 400 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—21,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.
Explore our open positions at https://www.tetratech.com/careers Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs
Facebook: @TetraTechCareers
Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech’s core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.
At Tetra Tech, we provide a collaborative environment that supports individual performance, innovation, and creativity. We are proud to offer competitive compensation and benefits. Learn more by visiting http://www.tetratech.com/en/benefits
Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Please no phone calls or agencies.
