What are the responsibilities and job description for the Fund Controller position at Top Stack?

Role Overview :

The Senior Fund Controller will be responsible for overseeing the operational and financial aspects of multiple funds and mandates. A key aspect of the role involves managing relationships with third-party administrators and other strategic partners , ensuring high-quality service delivery while working cross-functionally with finance, legal, and investment teams.

Key Responsibilities :

Enhancing Operational Processes – Continuously evaluate and refine existing fund administration workflows, proposing and implementing process improvements to increase efficiency and effectiveness.
Managing Service Providers – Oversee third-party administrators, auditors, banks, and other key partners, ensuring service quality is upheld and addressing any operational deficiencies.
Investment Team Support – Work closely with investment professionals and internal teams, providing financial and operational insights as needed.
Valuation Oversight – Coordinate the valuation process, prepare reports for valuation committees, and support direct investment valuation efforts in collaboration with investment teams.
Treasury & Cash Management – Act as a bridge between the administrator and investment teams to oversee cash flow, reserves, and transaction settlements.
New Fund & Product Launches – Lead operational efforts for fund launches, ensuring smooth setup and alignment with best practices.
Fund Deliverables & Reporting – Ensure NAV calculations, financial statements, investor reports, and audits are completed accurately and within set deadlines. Support investor relations by addressing inquiries and due diligence requests.

Key Qualifications & Experience :

Extensive experience in private markets fund operations , with a background in private credit fund management, fund audits, or administration oversight.

Prior experience working with third-party administrators and handling complex fund structures.

CPA or equivalent qualification preferred but not required.

Strong technical expertise in partnership accounting principles and fund reporting standards .

Proven ability to plan, prioritize, and manage multiple deliverables effectively.

Skills & Competencies :

Bachelor’s degree required (Finance, Accounting, or related field).

Exceptional attention to detail with strong organizational and prioritization abilities.

Ability to work autonomously and make sound decisions.

Strong collaborator , able to work across functions and engage with various stakeholders.

Excellent written and verbal communication skills .

Proficiency in Microsoft Office Suite , particularly Excel.

Ability to identify and mitigate operational risks in fund management.

A high sense of accountability and ownership , ensuring excellence in execution.

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