What are the responsibilities and job description for the Accounts Payable Specialist position at Total Warranty Services?
The Accounts Payable (“AP”) department is comprised of three main groups : dealer billing, claims, and SG&A expenses. The AP Associate will assist colleagues in all groups with a focus on dealer billing payment processing. The primary tasks include but are not limited to creating and maintaining Excel schedules and import templates, preparing financial transactions on bank portals, sending remittance advice to clients for initiated payments, performing invoice reconciliations, and verifying, classifying, computing, and posting accounts payable data in the accounting system of record. The AP Associate must be very comfortable managing large volumes (10K lines) of data in Excel to handle AP tasks, and the Associate must be very detail-oriented, always following through to ensure tasks are completed accurately. To perform this job successfully, the candidate must be a proactive, dependable team player with a great customer service orientation and ability to learn quickly.
Do you have the right skills and experience for this role Read on to find out, and make your application.
ESSENTIAL DUTIES & RESPONSIBILITIES
This is a hybrid role located in Boca Raton, FL.
Build and maintain Excel-based schedules, reconciliations, reports, and templates
Manage a large task list, illustrating ability to prioritize deliverables with tight deadlines
Understand our growing vendor population and request updates to vendor profiles as necessary to improve organization and / or streamline payment processes
Possess working knowledge of how to read a form W-9 and evaluate whether vendor relationship will require 1099 filings
Reconcile vendor statements and invoices
Research, understand, and record transactions in accounting system of record
Reconcile variances in accounting system’s general ledger and AP subledger
Process and record over 100 SG&A invoices per month
Import payables data and process payments for 1,000 dealer billing and claims transactions per month
Maintain segregation of duties and uphold strong control environment when processing AP transactions
Consistently maintain highly organized scans / electronic filing for AP record keeping
Support process improvement and automation initiatives
Must display initiative and consistently follow-through
Communicate clearly, courteously, and effectively with external and internal stakeholders on behalf of the AP department
High School Diploma or equivalent, bachelor's degree preferred
1 or more years of experience in Accounts Payable, Accounting, or similar finance role preferred
Strong analytical and problem-solving skills
Excellent verbal and written communication skills
Must have initiative, with the ability to multi-task and effectively balance priorities to meet tight deadlines in a fast-paced environment
Highly organized
Proficiency in MS Office required, especially intermediate (or higher) Excel skills (v look up, pivot tables, formulas)
