What are the responsibilities and job description for the Documentation Specialist position at Tricon Solutions?
Description:
Location: Remote
Department: Product Management / Marketing / Technical Documentation
Reports To: Commercial Operations Director (Temporarily)
Job Type: Contract (Duration: 6 months, with possible extension)
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Job Summary:
We are seeking a detail-oriented and dedicated Product Data Sheet Specialist on a contract basis to support the creation, maintenance, and accuracy of our Protective Coatings and Marine product data sheets. The specialist will work closely with cross-functional teams to ensure product information is current, consistent, and compliant with company and industry standards, enabling effective sales, marketing, and customer support.
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Key Responsibilities:
• Assist in developing, updating, and maintaining product data sheets for various product lines.
• Collaborate with product managers, field technical services, R&D, marketing, and sales teams to collect and verify accurate product information.
• Ensure product data sheets adhere to company standards and regulatory requirements.
• Maintain version control and organize document management systems to ensure data sheet accuracy.
• Perform regular reviews and audits of product data sheets to identify and correct errors or outdated information.
• Coordinate with external vendors or partners as needed to obtain or confirm product specifications.
• Support the preparation of technical documentation and marketing materials related to product data.
• Provide assistance to internal teams in accessing and utilizing product data sheets effectively.
• Suggest improvements to data sheet management processes and tools.
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Qualifications:
• Bachelor’s degree in Business, Marketing, Engineering, Technical Writing, or a related field preferred.
• Experience in product data management, technical documentation, or a similar role.
• Strong attention to detail and excellent organizational skills.
• Proficiency with document management systems and Microsoft Office Suite; familiarity with product information management (PIM) software is a plus.
• Good communication skills and ability to collaborate with multiple departments.
• Ability to manage multiple tasks and meet deadlines.
• Knowledge of industry standards and regulatory requirements related to product documentation is beneficial.
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Preferred Skills:
• Experience in paint and coatings industry
• Product knowledge: Deep understanding of product specifications, applications, and industry standards.
• Technical Writing: Ability to create clear, concise, and accurate documentation tailored to various audiences
• Regulatory Compliance: Familiarity with industry regulations (e.g., REACH, RoHS, GHS) and documentation standards.
• Data Management: Proficiency in managing large datasets, often using tools like Excel, SAP, or PLM systems.
• Basic knowledge of graphic design tools for formatting data sheets (e.g., Adobe InDesign) is a plus.
• Attention to detail: Critical for ensuring accuracy in technical content and formatting.
• Analytical and problem-solving skills.
• Communication: Strong written and verbal communication to collaborate with cross-functional teams and convey complex information clearly.
• Project management: Managing timelines and deliverables for multiple product updates or launches.
• Adaptability: Comfort with evolving product lines, regulatory changes, and shifting priorities.
Why Join Us:
• Opportunity to contribute to a dynamic and innovative environment on a contract basis.
• Collaborative team culture focused on continuous improvement.
• Competitive contract compensation.
• Potential for contract extension or future opportunities.
