Lease Administrator

About The Job

(Job Summary)

Turnberry is seeking an experienced Lease Administrator with a strong background in shopping center lease administration to manage all phases of lease data analysis, processing, and compliance. This role is critical, as accurate lease administration directly impacts financial reporting, tenant relationships, and overall property operations. The ideal candidate will possess a deep understanding of how lease data affects multiple departments and will ensure full compliance with corporate policies and industry best practices.

What You Do

(Duties/Responsibilities)

Lease Data Management

• Abstract, interpret, and input lease data for shopping centers and mixed-use properties, including amendments, assignments, and other legal documents.
• Maintain data integrity by reviewing and updating lease information to ensure accuracy in company systems.
• Validate billing accuracy in accordance with lease terms, applying proper calculations for rent, CAM, and other charges.
  
  

Date & Deadline Management

• Monitor and manage all critical lease dates, including commencements, expirations, options, and contingency deadlines, ensuring timely action.
  
  

Problem Resolution

• Identify and escalate ambiguous or problematic lease language that may impact compliance or financial obligations.
  
  

Tenant Relations

• Serve as a point of contact for tenant inquiries related to billing and lease interpretation.
• Provide timely responses and coordinate solutions with internal stakeholders when necessary.
  
  

CAM & Tax Reconciliations

• Assist in preparing and reviewing Common Area Maintenance (CAM) and real estate tax true-up calculations for shopping center tenants.
• Perform variance analysis and ensure supporting documentation is accurate and organized.
  
  

Escrow Billing Adjustments

• Process and validate monthly escrow adjustments for recoverable charges and coordinate with accounting and property management teams.
  
  

Due Diligence & Acquisitions

• Support acquisition efforts by reviewing lease language for shopping center properties, validating billing structures, and contributing to integration planning.
• Assist in setting up new properties in company systems, including validation and quality checks.
  
  

Estoppel Certificates

• Prepare, review, and track estoppel certificates to ensure accuracy of financial and legal terms for shopping center leases.
  
  

This job description does not imply that the listed duties are the only responsibilities to be performed by the employee in this position. Employees may be required to carry out other job-related tasks assigned by their supervisor or management.

(Requirements)

What You Bring to the Table:

• Education: Bachelor’s degree in Accounting, Finance, or related business field preferred; equivalent experience will be considered.
• Experience:
• Minimum 5 years of experience in commercial real estate lease administration, with a strong emphasis on shopping centers (REQUIRED).
• Proficiency in abstracting and interpreting retail and shopping center leases is mandatory.
• Technical Skills:
• Expertise in Yardi (Preferred).
• Proficient in Microsoft Word, Excel, and Outlook.
• Core Competencies:
• Strong organizational and analytical skills with meticulous attention to detail.
• Ability to manage multiple deadlines in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Strong problem-solving abilities and customer service orientation.