Payroll Clerk III

Unified Women’s Healthcare is a leading care management platform focused on the highly fragmented $55bn women’s health market. Founded in 2009 as a single specialty management services organization to support OBGYN practices, Unified has since grown to a market-leading platform, affiliated with over 2,500 physicians across 18 states.

Unified offers comprehensive clinical, operational, and data-intensive infrastructure to support all non-clinical business functions, allowing providers to focus on high-quality care and trusting relationships with their patients. Additionally, Unified is a leader in value-based care, with partnerships across national payers and high-profile Blues plans.

Under direction of the Payroll Manager, the Payroll Clerk handles all payroll related functions of a company or organization. This includes processing payroll, taxation forms and benefits, as well as maintaining employee data, handling payroll questions, and completing any other tasks necessary for monitoring and overseeing a company’s payroll process. This position requires an extremely detail orientated person with significant knowledge of payroll administration, including state and federal regulations.

• Processing new hires into ADP WFN payroll system.
• Processing updates to existing employees in the ADP WFN payroll system.
• Processing payroll entries received from employees and divisions into ADP WFN.
• Answering telephone and email inquiries from employees and physicians.
• Reviewing payroll reports in order to ensure accurate payroll processing and reporting of information.
• Printing and sorting completed payroll reports.
• Redacting member physician information on completed payroll reports .
• Creating ad-hoc reports requested by various parties within CWC .
• Reviewing federal, state withholding and unemployment tax information for each entity.
• Reviewing and reconciling federal, state withholding and unemployment tax disbursements made by ADP.
• Advising of corrections to federal, state withholding and state unemployment taxes.
• Coordinating tax updates, including amendments with ADP, attorneys and states.
• Researching questions/concerns with various taxing authorities.
• Creating new tax withholding and/or sui account numbers.
• Completing quarterly BLS reports with employee counts by division and total dollars by division.
• Reviewing and reconciling ADP quarterly tax reports including, but not limited to: Statement of Deposits and Filings, Quarterly Tax Verification Letters and Quarterly Wage and Tax Reports.
• Reviewing and reconciling ADP annual tax reports including, but not limited to: Statement of Deposits and Filings, Quarterly Tax Verification Letters, Quarterly Wage and Tax Reports and W2’s.
• Creating and modifying payroll processing instructions.
• Reviewing company setup structure in ADP to determine possible areas of consolidation/modification.
• Coordinating consolidation/modification of company setup with ADP .
• Completing and returning to requestor Verification of Employment documentation.
• Updates payroll records by entering, reviewing and approving changes as appropriate.
• Processes and Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts on a bi weekly schedule.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Oversee internal payroll and accounting audits on a semi-annual basis.

• Bachelor's degree, preferably in human resource management or related field or equivalent combination of education, training and experience.
• Three to five years of HR experience in payroll.
• Excellent mathematics and communication skills
• Experience with ADP
• Ability to maintain privacy and confidentiality
• Efficiency with Microsoft Office (Word, Excel and PowerPoint).
• Efficiency with ADP and Salesforce