Administrative and HR Recruiting Assistant

Unique Cleaning Service, Inc. is a provider of facility management services for commercial and federal facilities nationwide. We are looking for an Administrative/HR Recruiting Assistant that will directly support the Human Resources Department providing a wide range of support activities to included recruiting and staffing. In addition, they will provide administrative support to the corporate office supporting all departments to include Accounting & Finance, Operations and Sales & Marketing. This role will be located in the Atlanta area and will work onsite 5 days a week.

General Responsibilities:

• Provide direct support to the Human Resources Department with day-to-day administrative tasks including recruiting and staffing needs.
• Performs data entry and filing tasks for accounts payable; maintain equipment inventory; assist with purchase orders.
• Provide support for Operations with managing calendar, preparing documents for employee training and orientation; assisting with  correspondence to customers and field employees.
• Maintain organization compliance with all federal, state, and local employment-related laws.
• Conduct research, investigate, gather, and organize data and statistical information.
• Manage sensitive and confidential matters, including personnel relations, organizational changes, and protecting the security of information, data, and files.
• Assist with integration of HR and company programs, policies, and procedures and their dissemination through meetings, presentations, and other delivery methods.
• Develop and maintain comprehensive knowledge of HRIS, payroll, time and attendance, and labor management systems and assist others in the company with system questions.
• Maintain and update personnel files, records, forms, and databases while ensuing accuracy and confidentiality.
• Enter information into databases and systems, compile data and prepare reports, spreadsheets, memos, and other documents.
• Assist with records audits to ensure that all required employee documentation is collected and maintained properly.
• Assist with I-9 form audits and coordinate corrective actions or training as required.
• Process incoming mail and respond to voicemails and emails promptly.
• Must be thoroughly familiar with the Employee Handbook and all policies and rules it contains.
• Must be able to enforce absolute discipline of all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the Employee Handbook, Safety Manual, accounting processes, and operating guides.
• Assist with coordinating various training & development programs and initiatives.
• General office administrative tasks: document preparation, copy, scan, fax, file, shred, prepare and mail correspondence, schedule meetings, organize files, order supplies, etc.
• Other duties as assigned as business needs arise to include travel to support the start-up of new sites.

Recruiting and Staffing:

• Assist in recruiting, screening, and interviewing candidates; conduct phone screenings, schedule interviews, and call references; screens applications and selects qualified candidates.
• Post job ads on job sites and company website and social media.
• Screen and organize resumes.
• Source candidates and consistently maintain application information in Applicant Tracking System such as communication, status changes, etc.
• Assist with writing and updating company job descriptions
• Correspond with applicants, interviewees, and staffing agencies
• Schedule and attend career fairs to generate qualified applicants.
• Provide managers with suggestions on recruitment initiatives and meet to develop recruiting plans.
• Coordinate, review and follow-up on all pre-selection activities, including drug testing; background checks, etc. upon request.
• Facilitate on-boarding and orientations of new hires.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with good negotiation tactics.
• Proactive and independent with the ability to take initiative.
• Excellent time management skills with a proven ability to meet deadlines; must be able to follow instruction, track and follow through with tasks, and have a sense of urgency when required.
• Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.
• Ability to multi-task, prioritize, and plan work activities to use time efficiently.
• Ability to travel overnight.
• Proficiency with MS Office, HRIS, Payroll, Time Tracking, Applicant Tracking, and other HR related systems.

Education and Experience:

• Associates degree or higher in Human Resources, Business or related field preferred.
• Bi-lingual Spanish: ability to read, write and translate preferred
• Minimum of one year of administrative or data entry related experience related to Human Resources.
• SHRM-CP or SHRM-SCP preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour