What are the responsibilities and job description for the Recruitment Coordinator position at University of Missouri?
Hiring Department
School of Medicine Dean's Office
Job Description
The School of Medicine is pleased to announce the recruitment of a Human Resources Specialist III/Recruitment Coordinator. This position provides administrative support to the SOM Recruitment Team and reports to the Director of Recruitment.
Responsibilities:
1. End-to-End Recruitment Support:
- Manage end-to-end recruitment processes for various initiatives, cultivating relationships with potential hires.
- Organize recruitment events, including campus and city tours, interviews, and interactions with faculty members and leaders.
2. Candidate Travel and Itinerary Management:
- Coordinate all aspects of candidate travel and itinerary to ensure a seamless and memorable visit.
- Collaborate with key stakeholders to identify individuals for candidate meetings.
3. Interview Coordination and Scheduling:
- Coordinate interviews for candidates, working closely with Recruiters and hiring managers.
- Schedule interviews and ensure timely communication with candidates and interviewers.
4. Data Management and Reporting:
- Enter candidates into the Applicant Tracking System (eRecruit) and Candidate Relationship Management (Jazz HR) platforms.
- Opts out candidates from all platforms used to communicate with candidates.
- Prepare and manage tracking spreadsheets on candidates.
- Generate regular evaluations for candidate visits and distribute them to interviewers.
5. Sourcing and Recruitment Strategy:
- Work closely with Recruiters to understand staffing needs and develop effective sourcing/recruitment strategies on hard-to-fill opportunities.
- Create and maintain sourcing tracking/plans for various specialties and subspecialties as needed on hard-to-fill opportunities.
6. Event Coordination:
- Organize receptions and events related to recruitment.
- Assists in the coordination of career fairs and networking events.
- Purchase promotional items for the recruitment team and others within the Dean’s office.
7. Financial Management:
- Manage financial aspects, including paying invoices for the department.
- Handle reimbursements for interviewees.
8. Communication and Collaboration:
- Actively participate in weekly meetings with the recruitment team and committees.
- Effectively communicate with candidates, departments/divisions, and internal stakeholders.
9. Administrative Tasks:
- P-Card reconciliation
- Schedules meetings & training as needed for recruiters and director of recruitment.
- Assists the recruitment team with organization, special projects, documentation, presentations, and tracking.
- Posts physician opportunities on job boards, associations, etc.; records the total number of views and applicants and provides recommendations to departments/divisions for renewals, etc.
- Performs other job-related duties as assigned.
If you are passionate about recruitment, eager to contribute to a collaborative team, and ready to support the growth and success of the School of Medicine, we encourage you to apply for this exciting opportunity.
Shift
M-F, 8:00am – 5:00pm
Minimum Qualifications
A bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
- Proven experience in recruitment coordination, preferably in an academic or healthcare setting.
- Familiarity with medical and academic terminology is a plus.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficient in using recruitment software and Microsoft Office Suite.
Anticipated Hiring Range
Salary Range:$20.66 - $38.16 hourly
GGS Grade: GGS-009
University Title: HUMAN RESOURCES SPECIALIST III
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Materials
In addition to the Online Application, please provide a Cover Letter and Resume.
Benefit Eligibility
This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits
Values Commitment
We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.
Equal Employment Opportunity
The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-7976.
To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.
Vaccination Statement
After careful consideration of COVID-19 virus trends and the overwhelming evidence of COVID-19 vaccine safety and effectiveness, the School of Medicine, along with MU Health Care, the Sinclair School of Nursing and the School of Health Professions, recently announced the decision to require COVID-19 vaccinations by Oct. 1, 2021, for all employees, unless granted a medical or religious exemption.
All new hires will be required to submit proof of vaccination prior to your start date. If you would like to request a medical or religious exemption, you must do so upon acceptance of employment so our team has time to review prior to your scheduled start date. You will not be allowed to begin work until you have submitted proof of vaccination or received an approved medical or religious exemption.
Thank you for helping us to create the safest environment possible for our colleagues, students and our patients by protecting yourself and others through COVID-19 vaccination.
Salary : $20 - $25
