Campus Registrar

Job Description: Campus Registrar

UP Excellence Academy

Position Type: Full-Time
Reports To: Principal
Location: UP Excellence Academy, 77060
Compensation: Pay scale commensurate with experience

Position Overview

UP Excellence Academy is seeking a detail-oriented and highly organized Campus Registrar to manage and maintain accurate student records, enrollment processes, and compliance with state and federal regulations. The Campus Registrar will play a critical role in supporting the administrative operations of the school, ensuring a seamless experience for students, families, and staff.

Key Responsibilities

Student Enrollment and Records Management:

• Oversee the entire student enrollment process, including registration, withdrawals, and transfers.
• Maintain accurate and up-to-date student records in compliance with state and federal guidelines, including demographic information, attendance, and academic performance.
• Manage student data in the Student Information System (SIS), ensuring accuracy and confidentiality.
• Prepare and submit required reports to the district, state, or charter authorities.

Compliance and Reporting:

• Ensure compliance with state and federal regulations, including student attendance, immunization records, and program eligibility (e.g., special education, ESL, or gifted and talented programs).
• Track and report student data for accountability measures, such as enrollment trends and demographic statistics.

Communication and Coordination:

• Serve as the main point of contact for enrollment inquiries, providing support and information to prospective and current families.
• Collaborate with school leadership and staff to ensure that student records are aligned with instructional and operational goals.
• Coordinate with other departments to facilitate testing, scheduling, and program placement processes.

Attendance Management:

• Monitor and maintain attendance records, working closely with teachers and the attendance clerk to ensure accurate reporting.
• Communicate with families about attendance policies and procedures, addressing concerns as needed.

Support for Campus Operations:

• Assist with the preparation of student schedules and class rosters.
• Support the administration during state testing and other key operational periods.
• Perform other administrative duties as assigned to support the overall success of the school.

Qualifications

• Bachelor’s degree in education, administration, or a related field preferred.
• Experience in school operations, student data management, or a related administrative role is highly preferred.
• Proficiency with Student Information Systems (SIS) and other data management platforms.
• Strong organizational, communication, and interpersonal skills.
• Ability to handle confidential information with discretion and professionalism.
• Knowledge of Texas Education Agency (TEA) regulations and reporting requirements is a plus.

Compensation and Benefits

• Pay scale commensurate with experience.
• Comprehensive benefits package, including health insurance and retirement contributions.
• Opportunities for professional development and growth within the organization.

About UP Excellence Academy

UP Excellence Academy is a charter school located in a vibrant, underserved community in Houston, Texas (77060). Our mission is to empower students to achieve academic excellence and personal growth through innovative and experiential learning. We serve students from Pre-K3 to 5th grade, with a focus on fostering a culture of high expectations, inclusivity, and success.