What are the responsibilities and job description for the Administrative Assistant IV position at Vanir Construction Management, Inc.?
About Vanir
Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.
Job Description
The Administrative Assistant provides a full range of administrative support to the DeliveryDirector. Answer phones, furnish callers with information, prepare materials, process mail, trackassignments, route documents for signature, research information, and perform other clerical tasks asmay be required.
Essential Duties & Responsibilities:
- Perform various administrative, clerical, data collection, data entry, and report writing tasks
- Answer telephone, take and relay messages, screen callers and direct calls accordingly
- Scan, fax and bind documents and reports as required
- Prepare general correspondence and maintains general files.
- Coordinate approval signatures in a timely manner
- Maintain calendars
- Set up and coordinates meetings
- Reserve conference rooms
- Take meeting minutes
- Copy and scan documents
- Log information
- Track documents
- Greet and assist visitors
- Gather statistics and general data; review and combine this information into established reports foruse internally
- May develop new reports or revise existing reports, as directed. Such reports may be inspreadsheet or graphical formats, or narrative-style word processing
- May be responsible for verifying data gathered, such as matching supplier invoices against filecopies.
- Distribute reports
- Originate correspondence and reports
- Stock supplies and maintain office equipment
- Maintain an organized workspace by keeping documents and supplies properly stored
- Provide backup for other administrative staff within TDIP
- Perform other responsibilities associated with this position as may be appropriate
- Additional duties include support of projects in regard to document control, project controls,financial processes, creating reports and power point presentations.
Minimum Qualifications:
- Post-secondary education
- 10 years or more experience as an administrative assistant
- Excellent written and oral communication skills
- Proficient in Microsoft Office Suite and Bluebeam
- Ability to work in CAD or REVIT preferred
- A working knowledge of standard policies and procedures on complex capital public works projectsis preferred
- This is NOT a work from home position
- This is a salaried position based on 40 hours per week at the applicable all-in labor rate.
- This is a Monday-Friday full-time position in the office or on the project site
- After hours or weekend work may be required to perform the duties of the position. This shall beconsidered part of the salary
Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The Salary range for this position is $60,000 - $75,750.
Benefits
Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.
How to Apply
If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com.
VEVRAA Federal Contractor
Request Priority Protected Veteran Referrals
EOE Minorities/Females/Protected Veterans/Disabled
Contact Email: careers@vanir.com
Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.
We Participate in E-Verify
Pursuant to the Ban The Box Act/Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.
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