What are the responsibilities and job description for the Ballot by Mail Coordinator - Elections position at Williamson County?
Reporting directly to the Voter Registration Supervisor, responsible for coordinating the mail voting programs for the Williamson County Elections department.
- Serves as the primary contact for the Federal Post Card Application (FPCA) and Ballot-By-Mail programs
- Answers FPCA and Ballot-By-Mail program questions and informs voters of their options
- Monitors multiple departmental email accounts relating to mail balloting
- Accepts, reviews, and processes applications and coordinates the mailing of ballots
- Works with vendors on setup of election for ballot on demand printing of all mail ballots
- Emails ballots and all required materials to eligible voters in compliance with all Federal and State laws
- Assists the Voter Registration Supervisor with Provisional Ballot research
- Prepares and sends post elections letters to provisional voters to inform them if their ballots were accepted or rejected by the Ballot Board
- Maintains internal Ballot-By-Mail process and procedure documents
- Coordinates, recruits, trains, and oversees Ballot Board members
- Assists with voter registration data entry duties including cancelling, entering, and updating voter information
- Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
- Communicates frequently via telephone, e-mail, and in person with poll workers and the general public
- Cross-trains with office staff in other areas to ensure continuity of departmental operations
- Attends all meetings and trainings, as required
- Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
- Reports directly to – Voter Registration Supervisor
- Direct Reports – No
PHYSICAL DEMANDS
- Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing, and occasional lifting/carrying
ENVIRONMENTAL FACTORS
- Work is primarily indoors in an air-conditioned environment
IRREGULAR HOURS
- Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
- May be deemed essential personnel in the event of an emergency
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
- Associate degree in Government, Public Administration, Business Administration, Communications, or a related field and one (1) year of experience performing complex office tasks including document production, data entry, and customer service; OR an equivalent combination of education or experience
- Working knowledge of Microsoft Office Suite
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
- Valid driver’s license
PREFERRED QUALIFICATIONS
- Bachelor’s degree in Government, Public Administration, Business Administration, Communications, or a related field
- Prior experience working in Elections and/or public-sector environment
- Registered Election Official (REO) certification within two (2) years of employment
- Certified Election/Registration Administrator (CERA) within five (5) years of employment
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
- Criminal background check: Yes
- Motor Vehicle Record check: No
- Drug screening: No
- Physical exam: No
- Psychological exam: No
- Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Salary : $20 - $22
