What are the responsibilities and job description for the Administrative Assistant position at WSB LLC?
Forge ahead with WSB. WSB was founded on the understanding that culture drives results and we’ve dedicated ourselves to the value of strong relationships, collaboration and forward-thinking ideas. We’ve inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us.
What You Will Do: You will perform a wide range of administrative and receptionist duties in a fast-paced and challenging environment. The primary duties include occupying the reception desk and include:
- Operating a multi-line telephone system to answer incoming calls
- Directing calls to appropriate staff
- Greeting staff and visitors, ensuring visitors meet with appropriate staff
- Scheduling meetings with internal and external clients
- Preparing and distributing a volume of incoming and outgoing mail
- Ordering food for staff and meetings, setting up meeting rooms.
Additional administrative responsibilities include:
- Providing project assistance to multiple individuals
- Coordinating document production
- Word processing and spreadsheet creation using Office365
- Assist with research and Salesforce data integrity
- Performing data entry and scanning of documents
- The position hours are 8:00am – 4:30pm Monday through Friday.
What You Will Bring: The successful candidate will have:
- High-energy, can-do attitude, and a willingness to take on new projects and develop new skills.
- A desire to seek new responsibilities and develop an expanded role within a growing organization.
- Receptive to new ideas and eagerness to advance company goals and objectives.
- 2 years administrative assistant experience with superior written and verbal communication skills.
- The ability to problem solve and make decisions (such as prioritizing work tasks, organizing materials, and keeping project managers informed of potential conflicts) is an important function of the job and will be required on a daily basis.
- Strong typing, grammar, spelling and editing capabilities are required – you will be working with staff that need assistance in this area.
- Basic math/computation skills, flexibility and ability to work with a number of people at one time on a variety of tasks are also an important function of this job.
- The ideal candidate will be detail-oriented, a self-starter, and be able to work independently. Proficiency in Microsoft Word, PowerPoint and Excel (intermediate level skills) are a must.
- Knowledge of Adobe Acrobat and O365 is desired. College level educational coursework is preferred, ideally a two-year degree.
- Previous experience supporting other professionals is a plus.
Who We Are: WSB is a design and consulting firm specializing in engineering, community planning, environmental, and construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 30 complementary areas across the nation.
WSB does not accept resumes from third parties.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
