Administrative Assistant

Overview

HD Biosciences Inc. a WuXi AppTec company, is a fast growth, fast paced biology-focused preclinical drug discovery contract research organization (CRO). We offer our clients comprehensive service platforms around target validation, plate-based pharmacology, hit identification and lead discovery, in vivo pharmacology, as well as other research and development services.

The Administrative Assistant will be responsible for providing support to Senior Leadership, Business Management, Project Management, and Operations teams. With supervision, the employee will help ensure that the site operates smoothly and productively. 

Responsibilities

Essential Job Functions:

• Assist to organize site events such as company lunches, picnics, birthday celebrations, etc
• Scheduling, coordinating, and executing hybrid (in-person/virtual) meetings for the site
• Creating documents and presentations using Word and/or PowerPoint as directed
• Maintaining individual as well as site and corporate calendars
• Compiling and processing expense reports
• Assist with greeting and directing visitors as well as answering the main company phone line
• Maintain copy machines, breakroom supplies, and coffee service
• Assist with sample pick-up and delivery to FedEx and/or local clients
• Support Senior Leadership
• Other miscellaneous duties as assigned

Qualifications

Experience / Education   

• High School Diploma/GED required
• Experience in and/or knowledge of biotech or pharmaceutical industry is a plus

Knowledge / Skills / Abilities:

• Ability to handle day-to-day activities for busy departments while meeting important deadlines on a variety of projects
• Proficient in MS Word, Excel, PowerPoint, and Outlook
• Clear and professional, written, oral, and interpersonal skills
• Must have excellent attention to detail, organizational and time management skills
• Identify areas for improvement and make constructive suggestions for change
• Must be able to speak, understand, read, and write English proficiently
• Ability to speak and read Mandarin is a plus

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability

WuXi AppTec requires all employees, both Field and Office-based, to be fully vaccinated with a COVID-19 vaccine by February 9, 2022 or undergo weekly COVID-19 testing as set forth in WuXi AppTec’s Mandatory COVID-19 Vaccination Policy, unless they are eligible for an exemption from the vaccination or testing requirements based on a disability or sincerely held religious belief, practice or observance. If you are offered employment with WuXi AppTec, you will be required to provide acceptable proof of your COVID-19 vaccine (if applicable) no later than 8 days before your first day of employment.