Litigation Specialist - County Attorney (Countywide)

Under general supervision, performs work of considerable difficulty working in tandem with attorneys through all phases of the litigation process.

• Reviews and analyzes all documents submitted electronically or in paper format by law enforcement or other sources, and initiates cases in the electronic case management system in a timely and completely accurate manner to ensure timely and proper workflow.
• Thoroughly reviews and analyzes all court documents received and scans and uploads those documents into the appropriate section of the applicable case(s) within the case management system. Analyzes documents to determine the necessary course of action and schedules the appropriate activities to ensure completion within court or office mandated timeframes.
• Prepares a variety of legal documents including, but not limited to, Motions, Responses, and Disclosure Statements and file them with the court, appropriate counsel, and defendants as appropriate.
• Reviews, analyzes, and redacts documents, audio, and videos, ensuring that protected/confidential information is not released, and court rules are complied with.
• Accurately maintains the calendars of several attorneys, ensuring that all court appearances and deadlines are entered and met. Contacts parties involved in cases (defense attorney, witness, victim, law enforcement) and coordinates interviews/meetings.
• Assists attorneys with court/trial preparation, including researching and obtaining necessary documents/evidence from a variety of sources and compiling them in an organized manner to facilitate efficient retrieval. Accompanies attorneys to court hearings and provides assistance as needed.
• Maintains and provides accurate cases data for required statistical reporting.
• E-files legal documents via AZE-File as needed.
• Performs other job-related duties as assigned.

Education: 
High school diploma or equivalent.

 

Experience:
A minimum of two (2) years of general office, legal secretary and/or administrative support experience; or two (2) years education in secretary/administration support studies including paralegal or criminal justice.  

 

Additional Requirements:

Must possess a valid Arizona driver’s license.

Required Knowledge, Skills, and Abilities:
 
 Knowledge of:

• Pertinent legal databases.
• Rules of Criminal Procedure and the ever-changing criminal justice processes for multiple courts.
• Workflow in the legal system.
• Legal document preparation and legal terminology.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Microsoft Office 365 software.
• Filing and recordkeeping.

Skill in:

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and attention to detail.

Ability to:

• Maintain appropriate security and confidentiality of information  
• Maintain meticulous work habits, including analyzing, organizing, and prioritizing vast amounts of information. 
• Accurately and thoroughly prepare legal documents. 
• Adhere to current Office policies and procedures.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.  
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:
FLSA: Non-Exempt
Grade: 5
Classification: Classified
Safety Sensitive: No

Salary : $21 - $26