What are the responsibilities and job description for the Assistant Director position at Youngstown State University?
Summary of Position
Ensures the day-to-day functionality and assists administrators in the general oversight of the assigned area’s operations and services as related to any assigned program, initiative, or objective. Works under general supervision and may make some work procedural decisions which do not contravene policies; generally, determines work sequences within any department/divisional guidelines.
Position Information
Develops and implements annual Counselor Day program.
Assists in the development and implementation of open house programs and other recruitment and yield events.
Assists with executing specific strategies (e.g. high school visits, college fair visits, and personal contact with prospective students) to achieve recruitment goals.
Responsible for monitoring and managing the Office of Undergraduate Admissions email inbox.
Provides input into assigned area’s policies and procedures as it relates to completion of work and/or provision of services.
Prepares reports and other information/documentation to assist the supervisor in strategic planning of the assigned area. Ensures the day-to-day functionality and assists administrators in the general oversight of the assigned area’s operations and services as related to any assigned program, initiative, or objective. Directs and/or coordinates daily tasks related to one or more assigned components of a department’s/division’s overall programs and/or services.
Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of the department’s/division’s overall goals and objectives.
Prepares and maintains accurate records of daily tasks in accordance with the department’s/division’s (or University’s) policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.
Gathers data and prepares reports and other information/documentation for supervisory reviewrelated to the department’s/division’s programs and/or services, or one or more assigned components thereof.
Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.
Other Functions and Responsibilities: Assists with training new hires.
Performs other related duties as assigned and/or required.
Equipment Operated: Computer and all other standard office equipment.
Work Schedule: Typically, Monday through Friday. Occasional evening and weekend hours.
Supervision Exercised: May exercise supervision over student employees.
Reports to: Associate Director
Qualifications and Competencies
Knowledge, Skills, and Abilities:
Knowledge of: University policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management; project management.
Skill in: communication; use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*.
Ability to: deal with problems involving several variables within familiar context; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; travel to and gain access to work site; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one tasks to another; work independently and in a team environment; develop and maintain effective working relationships.
(*) Developed after employment.
Minimum Qualifications: At least a bachelor’s degree in business, education, communications, or a related field; at least two years of experience working in higher education or a related field.
Preferred Qualifications: Master’s degree in higher education administration, counseling, or a related field; at least three years of admissions or related higher education experience; experience in preparing and conducting presentations.
At Youngstown State University we are committed to a comprehensive employee benefit program that helps our employees live healthy, feel secure, and maintain a work/life balance. YSU offers two options for medical plans, optional dental and vision insurance and life insurance. These plans are reviewed annually to maintain competitiveness while being cost effective. In addition, YSU offers tuition remission, 403(b) and 457 retirement planning options, as well as state pension programs and optional voluntary life insurance benefits.
Medical Mutual of Ohio Medical plans
Dental Benefits
Vision Benefits
Group Life Insurance (University Sponsored and Voluntary)
Group Long Term Disability (University Sponsored and Voluntary)
Flexible Spending Account
Health Savings Account
Tuition remission
Employee Assistance Program
Wellness Initiatives
Sick Leave
Vacation Accrual
Paid Holidays
State Retirement Programs
403b and 457b Voluntary Retirement Options
Salary : $36,444 - $55,000
