What are the responsibilities and job description for the Administrative Assistant ll position at Alcorn State University?
Please see Special Instructions for more details.
EEO Statement: Alcorn State University does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or other factors prohibited by law in any of its educational programs, activities, services, admissions, or employment practices. The following offices are designated to handle inquires and/or complaints regarding non-discriminatory policies and procedures of Alcorn State University: Complaints, inquiries, or specific requests in regard to Title IX and Section 504 directives should be made to: the Title IX Coordinator, Walter Washington Administration Bldg., Lorman, MS, 39096, (601) 877-6700. Complaints, inquiries, or requests in regard to non-discrimination in employment practices should be made to: the Director of Human Resources, Walter Washington Administration Bldg., Room 107, Lorman, MS, 39096, (601) 877-6188 Questions, complaints, or requests in regard to ADA/ADAAA compliance in employment practices should also be made to the department of human resources.
How to Apply to this Posting
How to Apply to this Posting
Special Instructions
Posting Details
Position Information
Job Title
Administrative Assistant ll
FLSA Status
Salaried Non Exempt
Posted Salary Range
Employment Status
Full Time
Department
Campus Police
Job Summary
The incumbent is generally the primary or lead administrative support position in the
department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgement and initiative.
department and performs duties as assigned, working independently, applying well-developed secretarial and office support knowledge, while exercising independent judgement and initiative.
Knowledge Skills and Abilities
Knowledge of database applications, web content management, and administrative business systems
Records maintenance skills
Organizing and coordinating skills
Organizing and coordinating skills
Keyboarding and Reception skills
Ability to communicate effectively both orally and in writing
Ability to operate and troubleshoot electronic office equipment, computers, and peripherals
Ability to maintain department departmental financial records and accounts and prepare financial reports as required
Ability to maintain confidentiality of records and information
Records maintenance skills
Organizing and coordinating skills
Organizing and coordinating skills
Keyboarding and Reception skills
Ability to communicate effectively both orally and in writing
Ability to operate and troubleshoot electronic office equipment, computers, and peripherals
Ability to maintain department departmental financial records and accounts and prepare financial reports as required
Ability to maintain confidentiality of records and information
Essential Job Functions
- Serves as administrative assistant to the Chief of Police or another supervisor
- Provides or oversees reception services, scheduling appointments, meetings and travel
- Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
- Serves as the communication hub of the department by communicating information from the supervisors to others, collecting and organizing information
- Obtains equipment, services, and supplies needed by the department by maintaining an inventory of the office supplies, purchasing equipment and supplies
- Assists with employment processes to varying degrees
- Supports the administrative business functions of the department
Qualifications
Three (3) years increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I
Licensing and Certifications
N\A
Physical Requirements
Work in noisy (above 85 decibels) areas
No
Sedentary Work - Exerting 10 pounds
Occasionally
Light Work - Exerting up to 20 pounds
Not Required
Medium Work - Exerting 20-50 pounds
Not Required
Heavy Work - Exerting 50-100 pounds
Not Required
Very Heavy Work - Exerting in excess of 100 pounds
Not Required
Travel
Occasionally
Extended Work Hours
Occasionally
Posting Detail Information
Posting Number
S1043
Number of Vacancies
1
Location
Lorman
Position End Date (if temporary)
Open Date
06/27/2024
Close Date
Open Until Filled
Yes
EEO Statement
Alcorn State University
Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
Advertising Summary
Excellent Benefits Package
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Letter of Recommendation (Professional)
- Letter of Recommendation (Personal)
- Letter of Recommendation (Professional or Personal)
