Administrative Assistant

The Administrative Coordinator is responsible for daily activities supporting overall plant operations.

This individual must be able to work independently as well as within a team, be flexible to change and able to respond quickly and effectively under pressure in a fast paced, demanding environment.

Qualifications

• Associate's degree in office administration or equivalent experience in a business-related field.
• Detailed oriented, good organizational skills and time management.
• Strong leadership and communication skills.
• Solid foundation working with required office software and equipment.
• Highly proficient in the use of Microsoft Office, (Word, Excel, Power Point, and Microsoft Office)
• Able to handle sensitive and confidential information appropriately.
• Able to handle multiple priorities from multiple sources
• Able to work with minimal supervision.
• Must have exceptional interpersonal skills.

Essential Duties and Responsibilities:

• Help to manage/set up site wide meetings and luncheons.
• Manage office operations including postings, communication records, mail incoming/outgoing, contact information, etc.
• Applicant must be highly skilled in Microsoft Outlook, formulas, pivot tables and presentations.
• Process 5S records for the site including tracking of audits and performance
• Support contractor orientation retention of associated records and safety training. Maintain key card systems, submit monthly reports (SHE hours, headcount, waste, etc.)
• Actively participate in Safety team, wear appropriate PPE (When required – Hardhat, safety glasses, steal-toe shoes), and follow all safety rules.
• Process invoices, support goods receipts for non-inventory items and assist in contractor/vendor management.
• Support record keeping requirements related to asset inventory among other engineering records.
• Ensure visitors and incident management supplies are accounted for during emergencies.
• Manage the front reception area and act as the first point of contact for employees, contractors, vendors and visitors.
• Maintain office supplies and order inventory as needed.
• Maintain key inventory, weekly manpower sheet and Warren telephone directory.
• Organize site visits for Grainger boot truck.
• Additional responsibilities assigned as needed.