What are the responsibilities and job description for the Executive Assistant position at Career Group?
Our client, a visionary and fast-paced healthcare entrepreneur based in San Francisco, is seeking a highly experienced and tech-savvy Executive Assistant to provide strategic and administrative support to the Founder of a world-class concierge medical practice. This is a unique opportunity for a dynamic EA who thrives in an innovation-forward, fast-moving environment and wants to work at the intersection of healthcare, thought leadership, and cutting-edge technology. The company has a deeply mission-driven and relationship-centered culture with a focus on excellence, discretion, and curiosity.
***This is an in-office role located in San Francisco, CA.
Key Responsibilities:
- Serve as a true strategic partner and right-hand to the Founder, acting as gatekeeper and liaison across all areas of the business
- Manage a complex and frequently shifting calendar, including daily check-ins, real-time updates, and end-of-day summaries
- Coordinate extensive domestic and international travel arrangements
- Partner closely with the Founder’s clinical and executive teams to align schedules, priorities, and communications
- Organize internal meetings, take detailed minutes, and track action items across ongoing projects
- Build and maintain systems and processes to improve workflows and operational clarity
- Conduct research and due diligence on individuals, companies, and ideas related to the Founder’s projects and partnerships
- Assist in managing the Founder’s digital presence across platforms including LinkedIn, Substack, and Instagram
- Provide presentation support for high-profile speaking engagements and advisory work
- Support the execution of curated events, dinners, salons, and immersive retreats
- Maintain the highest level of confidentiality, professionalism, and adaptability at all times
Qualifications:
- Bachelor’s degree required
- Minimum of 5 years of experience supporting a C-level executive, ideally in a high-growth, high-performance environment
- Extremely tech-savvy and systems-oriented; familiarity with tools such as Google Suite, Slack, Signal, WhatsApp, Evernote, Superhuman, LinkedIn, and ChatGPT
- Proven ability to manage multiple projects, tight deadlines, and evolving priorities with calm and confidence
- Excellent written and verbal communication skills; professional, concise, and thoughtful in all interactions
- Emotionally intelligent, curious, and comfortable offering feedback or pushback when appropriate
- Strong attention to detail and organizational rigor
- Experience with calendar management, content coordination, and presentation support
- Familiarity with Salesforce is a plus
- Comfortable working in-office when the Founder is local and supporting remotely when he travels
- Willingness to support occasional personal scheduling needs for the Founder
Salary Range:
$150,000 – $180,000
Competitive benefits including 401(k), robust health coverage.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/.
Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
Salary : $150,000 - $180,000