What are the responsibilities and job description for the Accounts Payable Specialist position at CAROLINA PRG?
Summary
Carolina PRG is partnering with a growing manufacturing organization to identify an Accounts Payable Specialist to support core financial operations. This role will focus on invoice processing, vendor management, and payment execution while working cross-functionally to ensure accuracy, efficiency, and compliance with internal controls.
Key Responsibilities
- Execute timely vendor payments through check, ACH, and wire transfer while ensuring accuracy and proper authorization
- Maintain and reconcile vendor accounts, researching and resolving discrepancies, unapplied payments, or outstanding balances
- Review and process vendor invoices, validating accuracy, approvals, and supporting documentation prior to posting
- Perform three-way matching between invoices, purchase orders, and receiving documentation
- Monitor accounts payable aging and proactively address items approaching or exceeding payment terms
- Maintain complete and accurate vendor records, including tax documentation and independent contractor files
- Respond to vendor inquiries regarding payment status, remittance details, and invoice questions
- Partner with purchasing, operations, and receiving teams to resolve discrepancies or approval delays
- Support month-end close activities, including accruals, reconciliations, and A/P reporting
- Prepare and assist with annual 1099 processing and compliance requirements
- Assist with year-end audit and field exam requests as needed
- Maintain organized A/P files in accordance with audit and internal control standards
Qualifications
- Bachelor’s or Associate degree in Accounting, Finance, Business Administration, or a related field
- Demonstrated experience managing full-cycle accounts payable functions
- Hands-on experience with accounting or ERP systems
- Prior exposure to automated payment platforms and vendor management tools preferred
- Proficiency in Microsoft Excel and other Microsoft Office applications
- Strong written and verbal communication skills with the ability to interact professionally with vendors and internal stakeholders
- Background in manufacturing, distribution, or similar operational environments preferred