Account Specialist

The Role:
	The Account Specialist performs a wide variety of basic accounting duties for one or more City programs or departments. The ideal candidate will have two years' experience in clerical accounting, bookkeeping, or a related field or equivalent college course work in Accounting.

Salary:
	This position is: FLSA non-exempt, and will earn overtime for any hours worked over 40 in a week. This position this position is a Grade 312 with an hourly salary between $22.6404 - $33.9606.

Benefits:
The City of Glendale offers a generous benefits package with competitive rates that become effective the 1st of the month following 30 days of employment.  Below are some City of Glendale benefits resources for your review:  2025 - 2026 Benefits Guide City of Glendale Benefits Presentation City of Glendale’s Benefits Page

Holiday, Vacation, and Sick Leave:
	City of Glendale Regular status positions offer: 10.5 paid holidays per year, and full-time employees are also granted an additional 12 hours of holiday special leave per calendar year to celebrate their cultural or religious holidays Vacation leave accrues at: 5.33 hours per pay period (138 hours/17.25* days per year) Increases to 6.12 hours per pay period after 5 years Then caps out at 7.6 hours per pay period after 10 years of service Sick leave accrues at 4.4 hours per pay period (114 hours/14.25 days* per year) * Days per year estimates are based on an 8-hour work day

Retirement:
	This position participates in the Arizona State Retirement System (ASRS). Contribution is mandatory, and deducted every pay period The current contribution rate is 12.00%

1. Acts as department Time and Labor Liaison, performing a variety of duties to ensure that employees enter time correctly and that timesheets are approved. Changes work schedules and assigned supervisor as needed.
2. Prepares and maintains forms, files and records including purchase orders, invoices, claims, billings, vendor files, budget files and others; makes adjustments and posts receivables to subsidiary ledgers.
3. Prepares and maintains financial and statistical reports and ledgers of accounts payable/receivable; maintains, monitors and reconciles records on travel expense reports and credit card charges.
4. Reconciles monthly vendor statements, verifies signature authorization and signatures on invoices, updates and assigns a due date for check issuance.
5. Verifies receipt of purchase orders, calculates applicable discounts, enters information for payment.
6. Researches and processes payables for monthly bills; maintains running balances on open purchase orders, keeps records and prepares reports as necessary.
7. Tracks, monitors and reconciles department or program budget accounts, expenditures, transactions, etc. Investigates discrepancies; assists in estimating expenditures.
8. Researches general ledger accounts and reconciles vendor accounts to provide information and assistance.
9. Prepares various expense, income and financial reports. Assists in estimating costs of new programs.
10. Participates in the preparation, implementation and administration of department budget.
11. Monitors, verifies and audits procard information in order to reconcile information.
12. Prepares bank deposits as necessary.
13. Queries and compiles disbursement information in response to public records and external audit requests.
14. Provides customer service, procedural guidance, and general information to other City employees, vendors, and the public.
15. Processes check requisitions, which includes reviewing documents for signature authority and appropriate supporting documentation.
16. Reviews invoices and other payment documents for proper accounting, which includes interpreting and applying accounting standards for financial reporting to classify the expenditure.
17. May prepare Personnel Action forms (PA's) as needed.
18. May prepare correspondence, reports, charts, documents, etc., including assisting with preparation of comprehensive reports related to budget expenditures.
19. May collect revenue and deposits, ensuring appropriate accounting, reporting and tracking.
20. May assist with grant submission process.
21. When assigned to Landfill, backs up and fills in for scale house cashiers as needed.
22. Performs other related duties as assigned.

Any equivalent combination of education, training and experience that provides the required knowledge, skills and abilities is qualifying. One year of relevant experience may be substituted for each year of required education.  

• General business operation and accounting systems
• Computer and applicable mainframe and PC software

• Prepare and maintain complete and accurate financial records and files
• Make mathematics calculations with speed and accuracy
• Follow oral and written instructions and standing procedures
• Prepare accurate and complete financial reports from accounting data
• Operate standard office equipment including a personal computer using program applications appropriate to assigned duties
• Communicate effectively both orally and in writing
• Establish and maintain effective working relationships with City employees and the public

To view the success factor definitions please click here.   (If needed, click here to download PDF reader).  

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.
Office setting.  When assigned to Landfill, may require some exposure to seasonal and inclement weather if directing traffic is needed.  May require working with difficult customers.

Salary : $47,092 - $70,638