Executive Operations Manager (Confidential Search)

A privately held, founder-led organization is seeking a high-caliber Executive Operations Manager with strong operational instincts to support a senior executive overseeing multiple ventures across nonprofit, education, and commercial real estate.

This role is ideal for someone who thrives in a fast-paced, high-expectation environment and enjoys bringing structure, clarity, and follow-through to complex situations.

This is a full-time, in-office position (Monday–Friday, 9:00am–5:00pm).

Role Overview

This Executive Operations Manager will serve as a trusted extension of the executive, managing information flow, logistics, and operational follow-through across multiple entities. This is not a traditional administrative role. It requires sound judgment, discretion, and the ability to anticipate needs in a dynamic environment.

What Success Looks Like

• The executive’s time is protected and focused on high-impact work

• Communication is organized, prioritized, and proactive

• Meetings, travel, and logistics run smoothly without last-minute stress

• Tasks and commitments across multiple projects are tracked and completed

• The executive gains meaningful time back each week

Key Responsibilities

Executive Support & Information Management

• Manage and prioritize a high-volume email inbox

• Draft correspondence and manage follow-ups

• Prepare briefing materials for meetings and calls

Calendar, Meetings & Travel

• Own calendar management and scheduling

• Coordinate meetings across internal and external stakeholders

• Manage all travel logistics and itineraries

Task & Project Tracking

• Maintain a master task and project tracker

• Track deadlines, deliverables, and action items

• Proactively follow up to ensure progress and completion

Business & Personal Administration

• Coordinate bill pay, document organization, and digital filing

• Route legal, financial, and operational documents appropriately

• Handle forms, contracts, waivers, and administrative paperwork

Cross-Entity Coordination

• Support multiple business lines with scheduling, coordination, and follow-through

• Serve as a point of contact between the executive and internal teams

Office Presence

• Maintain a consistent in-office presence Monday–Friday, 9–5

• Help uphold a professional, organized office environment

Ideal Candidate Profile

• Highly organized, proactive, and calm under pressure

• Strong judgment and discretion with confidential information

• Comfortable working in ambiguity and shifting priorities

• Excellent written and verbal communication skills

• Naturally anticipates needs and solves problems independently

Experience & Skills

• 3–7 years supporting senior executives or founders

• Strong experience with calendars, email management, and travel coordination

• Proficiency with Google Workspace and Microsoft Office

• Ability to quickly learn tools such as task trackers, bill pay platforms, and CRM systems

Growth Opportunity

For the right candidate, this role offers a clear growth path into broader operational leadership or a Chief of Staff–type position over time.

Confidentiality

This is a confidential search. Additional details about the organization and executive will be shared during later interview stages.