Accounts Payable Specialist

Description

Since 1987, Eagle Fire Inc. has evolved into a best-of-class provider of fire sprinkler systems, fire protection, life safety services, special hazards systems, fire alarm services, access control systems, fire protection systems management, and fire extinguisher sales and service in support of commercial, industrial, government, and mercantile facilities.

We are actively growing across our 6 states (VA, NC, SC, GA, AL,TN) to provide more consistency in schedules, faster response time to our clients, and internal promotion opportunities. With that growth, comes additional needs to support our internal payroll department. We encourage you to apply if you are interested in a secure career with a company that will invest in you. 

WHAT WE OFFER:

• PTO

• 10 Paid Holidays 

• Tuition Reimbursement

• Health Insurance 

• Vision Insurance 

• Dental Insurance

• Life Insurance

• Long-Term Disability Insurance

• Short-Term Disability Insurance 

• Direct Deposit 

• Weekly Pay

• 401(k) with matching 

• Employee Assistance Program

• Flexible Spending Accounts

POSITION SUMMARY:

The Accounts Payable Specialist is responsible for day-to-day financial transactions including Accounts Payable, corporate credit card reconciliation, and various other transactional items. The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor bill payments and archiving of all Accounts Payable.  Also responsible for various other accounting functions detailed below.

DUTIES AND RESPONSIBILITIES:

• Analyzes and processes accounts payable in a timely manner.

• Codes such items as invoices, vouchers, expense reports, check requests, etc. with correct accounting codes, conforming to standard procedures to ensure proper entry into the financial system.

• Ensures all company procedures, approval processes, and internal controls related to Accounts Payable are followed.

• Monitors discount opportunities on vendor invoices.

• Prepares Accounts Payable checks and ACH batches.

• Handles all vendor correspondence via phone or email.

• Resolves purchase order, contract, invoice, or payment discrepancies and documentation.

• Reconciles various accounts on a monthly basis, bringing discrepancies to the attention of the Controller.

• Maintains master vendor list within ERP system, following procedure related to vendor approval and set up.

• Processes expense reports and travel per diem requests, including coding of cost information, checking for appropriate approvals, matching receipts to charge card invoices, and entering data into General Ledger.

• Administer company credit card account including issuance of new cards and reconciliation of charges to General Ledger accounts.

• Maintains company vehicle registrations in the appropriate locality. 

• Performs as backup for other duties on the Accounting team.

• Performs other related duties as required.

JOB SPECIFICATIONS

• Must continuously adhere to Company’s Controlled Substances and Alcohol Standard.

• Must possess excellent written and oral communication skills.

• Must be able to speak, read and write English fluently.

• Must provide quality customer service.

• Must be a self-starter and possess the ability to work alone. 

• Must possess excellent organizational skills.

• Must interact well with all levels of individuals, internally and externally.

• Must maintain a positive and professional manner.

• Must possess the ability to handle change, resolve conflict and solve problems as they arise with minimal direction.

EDUCATION AND EXPERIENCE:

• High School diploma or equivalent required.

• 3 years of related experience.

• Job costing/Construction experience is preferred.

PHYSICAL REQUIREMENTS:

• Must be able to sit for long periods of time.

• Must be able to use a telephone, computer and other office equipment.

Qualifications