What are the responsibilities and job description for the Accounts Payable Specialist position at Shades of Light,LLC?
Accounts Payable Specialist - Full Time
JOB TITLE: Accounts Payable Specialist
DEPARTMENT: Accounting
REPORTS TO: Accounting Manager
COMPANY OVERVIEW: Shades of Light started in 1986 as a small, single retail location in historic Richmond, Virginia selling unique, high-style lighting designs. Since that time, the company has grown to become a national, multi-channel retailer of lighting and other home decor products, including rugs, furniture, mirrors, fans and wall decor. Over several years of growth we have moved the company’s corporate office, distribution center and production operation to our headquarters facility in Midlothian, Virginia where we strive to continue inspiring our customers to distinguish their own unique style through our carefully curated catalog, e-commerce website, hospitality sales and Virginia-based brick-and-mortar retail locations.
JOB SUMMARY: Shades of Light is looking to add a problem-solving Accounts Payable Specialist to our team who enjoys a fast-paced and growing environment. As an Accounts Payable Specialist, you will ensure payments are completed and expenses are controlled by verifying, processing and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.
DUTIES AND RESPONSIBILITIES:
Process and ensure Warehouse and Retail invoices electronically submitted through paperless document system are accurate by:- Verify coding of products and freight
- Verify pricing of products
- Verify 3-way matching of invoice, PO, and receipt of goods
- Code freight accounts payable invoices, review for errors, and enter for payment
- Send any freight invoices to Customer Service for customers whose shipping charges are more than shipping expenses.
- Review problem freight invoices file and investigate with the freight companies
- Ensure all appropriate support is cross referenced or attached for payment
- Review and resolve claims, including working with internal departments, contacting vendors, and escalating if needed.
- Process customer refunds from credit memos by verifying inventory adjustments are correct.
- Provide outstanding customer service both internally and externally in a timely manner which includes responding to vendor emails and requests for payment.
- Reconcile vendor statements with invoices in system.
- Work closely in a team environment assisting other members of the AP team when needed.
QUALIFICATIONS:
Associate Degree in Accounting Preferred or equivalent work experience.- Prior experience handling freight invoices and working with freight companies to reconcile accounts
- Positive attitude, self-starter, and ability to work in a fast-paced environment.
- Problem solving and analytical skills.
- A strong understanding of Microsoft Office Suite and navigation of computer software.
- Prior ERP experience.
Benefits:
We offer an attractive benefits package including:
- Medical with HSA Savings Plan
- Dental
- Vision
- 401(k) plan with company match
- Paid time off
- 7 paid holidays
- $200 Referral Bonus and more!
**Shades of Light is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status**
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