Payroll Specialist

Responsibilities

Benefits

· Vigilance and perfect execution in regard to all HR compliance including ERISA, HIPAA, DOL, FMLA, STATE LAWS, FLSA, EEO1, Federal laws and all general laws governing Human Resources. Working in close communication with People and Culture Team.

· Ensures compliance with payroll/benefits policies and procedures and with regulatory and reporting requirements.

· Ensures compliance with U.S. Federal, state and local laws.

· Remain current on new legislation and regulatory ruling impacting payroll and benefits

· Responsible for benefits orientations for new hires.

· Processes all benefit enrollments and changes and invoices related to benefits.

· Responsible for administration and compliance of all benefits.

· Updates and maintains employee benefit program in the payroll/HR system and benefit plan deduction calculation.

· Tracks and administrates leave time for all employees out on FMLA in coordination with People and Culture team.

· Answers employee inquiries about benefits.

· Responsible for the semi-monthly pension calculation and transmission.

· Responsible for 403B audit.

· Partner with People and Culture team in aligning and implementing a more sophisticated payroll and benefits system.

· Encourage and implement continuous improvement measures within Payroll.

Time Tracking

· Responsible for creating and maintaining individual time tracking sheets.

· Responsible for collection of all-time tracking sheets.

· Create and maintain reports for time tracking by project, hours worked and time out of the office.

Finance Tasks

· Recording bank transactions for all benefits.

· Processing checks related to payroll and benefits.

· Preparing and recording payroll journal entries.

· Responsible for reconciliation of all payroll and benefits accounts.

· Assist in preparing audit schedules related to payroll and benefits.

· Emergency backup and support for Staff accountants (AP and Concur).

Qualifications and Experience

• Bachelor’s in Business Accounting or equivalent required.
• Five to seven years of comparable and relevant accounting experience including Benefits and Payroll.
• Good organizational skills, spreadsheet software and word processing are required.
• Must have superior communication skills; both written and oral.
• Experience with PayCom Payroll and Reporting is preferred.
• oriented, ability to multi-task, prioritization skills, and manage multiple deadlines.
• Demonstrates effective communication skills.
• Ability to work well on a team, critical thinking skills, creativity, and desire to learn and grow with a commitment to process improvements and excellence.
• Flexibility in specific job duties and responsibilities, willingness to tackle additional tasks as necessary.
• Adaptable to current operating systems in place required.
• Knowledgeable of general accepted accounting principles (GAAP) is required for cross functional teamwork.

Job Type: Full-time

Pay: $25.00 - $34.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Boston, MA: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 1 year (Preferred)
• Payroll: 5 years (Required)
• Paycom: 5 years (Required)

Work Location: One location