Front Desk Assistant

Our client, a global business and technology firm, is looking for a Front Desk Specialist who is highly organized. This role is a key part of the office operations team, supporting Seattle real estate operations by managing daily office activities, coordinating meetings and resources, and delivering work with strong attention to detail and clear written and verbal communication.

Location: Seattle, on-site

US citizens and those authorized to work in the US are encouraged to apply.

Work sponsorship is not available at this time.

Length of Assignment – 4 months, contract to hire

Pay Range - $32-34 Hourly

Benefits – Three insurance levels, 401k match, and working for a great company!

Summary

The Front Desk Receptionist is a full-time administrative professional who staffs the reception desk Monday through Friday during standard business hours. This role is a key member of the office operations team, supporting Seattle real estate operations by helping manage daily office activities. The ideal candidate is highly organized, detail-oriented, and an effective communicator who delivers a welcoming, professional front-of-house experience.

What You’ll Do

Front Desk & Reception

• Greet new hires, candidates, clients, guests, and vendors in a friendly and professional manner
• Manage employee access distribution and tracking
• Keep reception, welcome, and copy center areas organized, stocked, and presentable
• Provide support and backup to the day porter as needed
• Triage and route incoming phone calls to appropriate teams
• Track incoming and outgoing mail and packages and send related communications
• Manage office Lost & Found
• Perform general administrative and clerical tasks including data entry, scheduling, room setup, document organization, scanning, and project-based work

Office Operations

• Audit and order office, kitchen, and restroom supplies across all floors
• Conduct routine walkthroughs of common areas to ensure cleanliness and organization
• Serve as a point of contact for executives, business leaders, operations teams, and departments, staying informed to address real-time questions and requests
• Coordinate with building management, internal teams, and vendors on facility-related needs and issues
• Partner with Team Operations to support new-hire and guest building access
• Support ad-hoc requests from Executive Leadership Team Executive Assistants

Purchasing & Vendor Support

• Approve office supply and mailing invoices through Oracle finance software
• Order miscellaneous office items as needed
• Coordinate with vendors including:
• Shipping (FedEx)
• Parking providers
• Office supplies (Staples)
• Certified mail (USPS)
• Property management

What You’ll Bring

• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)
• Strong administrative or office management experience
• A customer-service mindset with a passion for going above and beyond
• Excellent written and verbal communication skills
• Ability to lift up to 50 pounds as part of daily operations
• Flexibility to take on additional duties as needed

*This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

About Hansell Tierney:

• Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs.