What are the responsibilities and job description for the Executive Assistant (Boston, MA) position at Incendia Partners?
Executive Assistant – Financial Services
Boston, MA | Onsite (Back Bay)
$100,000–$130,000 Base 20% Bonus Exceptional Benefits
Kick off the New Year with a career-defining move! I’m partnering with a prestigious financial services firm to hire an experienced Executive Assistant to support senior investment leadership in a fast-paced, high-performance environment. This is a high-visibility, trusted EA role for someone who thrives supporting multiple senior executives and enjoys being at the center of the action.
This opportunity is On-Site in Boston’s Back Bay and offers outstanding compensation, benefits, and long-term stability.
- Competitive base salary: $100K–$130K Paid OT
- 20% annual bonus
- 100% company-paid health insurance
- Generous PTO
- Stable hours: 8:00am–5:00pm
- Work alongside sharp, driven leaders in financial services
- Collaborative, professional environment where EAs are truly valued
The Role
You’ll provide comprehensive executive-level support to a small group of senior leaders, including a Managing Director, acting as a trusted partner and gatekeeper. This role requires excellent judgment, discretion, and the ability to anticipate needs before they arise.
Key Responsibilities
- Heavy calendar management for multiple senior executives
- Complex domestic and international travel coordination
- Acting as a primary point of contact for internal and external stakeholders
- Providing coverage and support across the administrative team
- Expense reporting and reconciliation
- Preparing presentations and materials for meetings
- Managing highly confidential information with professionalism
- Maintaining contact databases and filing systems
- Coordinating technology support as needed
What We’re Looking For (Must-Haves)
- 5 years of Executive Assistant experience
- Financial services experience required (investment firms, PE, banking, asset management, etc.)
- Bachelor’s degree
- Experience supporting multiple senior executives simultaneously
- Exceptional attention to detail and communication skills
- Strong emotional intelligence and ability to navigate high-pressure environments
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Who You Are
You’re an experienced, professional Executive Assistant, calm under pressure. You take pride in being dependable, adaptable, and unflappable. You understand urgency, manage competing priorities with confidence, and genuinely enjoy supporting high-performing teams.
Interested? Submit your resume to hryan@incendia.com to be considered today!
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Salary : $100,000 - $130,000