What are the responsibilities and job description for the Administrative Assistant position at JOOLA?
JOOLA is seeking for a proactive and organized Administrative Assistant to support our HR Administrative/ legal team. This role is critical in ensuring the smooth operation of daily administrative tasks while assisting with HR, legal, training, functions. The ideal candidate will be a professional multitasker with excellent communication skills, the ability to handle confidential information, and a strong commitment to supporting a dynamic team.
JOOLA was first established in 1952 and built a global reputation as a pioneer in table tennis. In 2022, JOOLA expanded into the rapidly growing pickleball scene and quickly attracted the biggest names in the sport. As an official table tennis sponsor for three Summer Olympic Games and the official sponsor of pickleball's top athletes and the Professional Pickleball Association (PPA), the team at JOOLA combines its storied expertise with fresh perspectives to bring innovation to both sports. JOOLA creates a variety of equipment, apparel, and accessories for both table tennis and pickleball players, professional and recreational. With offices in US, Germany, Brazil, and China, JOOLA has a global presence and wide distributor network.
Location: In-Office, North Bethesda
Responsibilities
Administrative Support:
- Prepare, edit, and format correspondence, reports, presentations, and other documents with a high level of accuracy.
- Maintain organized electronic and physical filing systems for HR, legal, and training documentation.
- Serve as a point of contact for internal and external stakeholders, handling inquiries with professionalism.
- Egencia Travel support
HR Support:
- Assist the Senior HR Manager with recruitments, onboarding, employee records, and HR-related documentation.
- Maintain confidentiality and handle sensitive HR and legal information with discretion.
Training & Office Operations:
- Assist the Global Training Manager with scheduling training sessions, preparing materials, and tracking participation.
- Provide backup reception coverage and assist with general office duties as needed.
Qualifications & Skills
- Education: High school diploma required; Associate’s or Bachelor’s degree in Business Administration, HR, or related field preferred.
- Experience: 2 years of administrative experience, preferably in HR, legal, or corporate office settings.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, Teams). Experience with HRIS or document management systems is a plus.
- Soft Skills:
- Exceptional organizational and time-management abilities.
- Strong written and verbal communication skills.
- Ability to prioritize tasks and work independently in a fast-paced environment.
- High level of professionalism, discretion, and confidentiality.
- Proactive problem-solving and attention to detail.
Preferred Qualifications
- Experience supporting multiple executives or departments.
- Familiarity with HR processes, or training coordination.
- Knowledge of office management best practices.
Work Environment
- Primarily office-based with standard business hours. Occasional overtime or flexibility may be required.
