Administrative Assistant

DUTIES AND RESPONSIBILITES: Core duties and responsibilities include the following. Other duties may be assigned.

Primary duties include the following:

· Answering the Main Sales Line

· Intake and organization of inventory in the Culpeper office

· Handling mail for Culpeper office / scanning and sending to other departments when necessary

· Deposit checks in bank for Accounting

· Assisting in scrubbing lists for Marketing

· Being admin for our Strategic Account Manager

· Sending out meeting recaps

· Pulling reports for SBRs

· Calendar and email management

· Sending out Materials for Marketing

· Sending out handwritten thank you cards for Sales, Account Management, and Marketing

· Overall managing the Client Management Spreadsheet

Secondary duties include the following:

· Assist CEO as requested

· Assist other Account Managers as requested

· Keep Culpeper office organized

· Keep Culpeper office/team supplies at minimum levels

· Create documents when needed

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

· Problem Solving - Identifies and resolves problems in a timely manner

· Gathers and analyzes information skillfully

· Develops alternative solutions

Customer Service

· Manages difficult or emotional customer situations

· Responds promptly to customer needs

· Responds to requests for service and assistance

· Meets commitments

Interpersonal Skills

· Maintains confidentiality

· Listens to others without interrupting

· Keeps emotions under control

Oral Communication

· Speaks clearly and persuasively in positive or negative situations

· Listens and gets clarification

· Responds well to questions

Written Communication

· Writes clearly and informatively

· Able to read and interpret written information

Leadership

· Exhibits confidence in self and others;

· Inspires and motivates others to perform well

· Effectively influences actions and opinions of others

· Accepts feedback from others

· Gives appropriate recognition to others

Managing People

· Includes staff in planning, decision-making, facilitating and process improvement

· Makes self-available to staff; Provides regular performance feedback

· Solicits and applies customer feedback (internal and external)

· Fosters quality focus in others

· Improves processes, products and services

Quality Management

· Looks for ways to improve and promote quality

· Demonstrates accuracy and thoroughness

Business Acumen

· Understands business implications of decisions

· Aligns work with strategic goals

Ethics

· Treats people with respect

· Keeps commitments

· Inspires the trust of others

· Works with integrity and ethically

· Upholds organizational values

Organizational Support

· Follows policies and procedures

· Completes administrative tasks correctly and on time

· Supports organization's goals and values

Strategic Thinking

· Develops strategies to achieve organizational goals

· Understands organization's strengths & weaknesses

Judgment

· Displays willingness to make decisions

· Exhibits sound and accurate judgment

· Supports and explains reasoning for decisions

· Includes appropriate people in decision-making process

· Makes timely decisions

Motivation

· Sets and achieves challenging goals

· Demonstrates persistence and overcomes obstacles

Planning/Organizing

· Prioritizes and plans work activities

· Uses time efficiently

· Plans for additional resources

· Sets goals and objectives

· Organizes or schedules other people and their tasks

Professionalism

· Approaches others in a tactful manner

· Reacts well under pressure

· Treats others with respect and consideration regardless of their status or position

· Accepts responsibility for own actions

· Follows through on commitments

Quality

· Demonstrates accuracy and thoroughness

· Looks for ways to improve and promote quality

· Completes work in timely manner

Attendance/Punctuality

· Is consistently at work and on time

· Dependability

· Follows instructions, responds to management direction

· Takes responsibility for own actions

· Keeps commitments

· Commits to long hours of work when necessary to reach goals

· Innovation Meets challenges with resourcefulness.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

COMPUTER SKILLS: To perform this job successfully, an individual should have knowledge of Microsoft Office software; including Word, Excel, Email and Scheduling software

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 10 pounds. Employee is required to maintain a valid driver’s license with reliable transportation.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Job Type: Full Time

Required education:

· High School Diploma

· Some college or Associate’s degree

Required experience:

· Types at least 40 words per minute

· Customer Service

· Notary Public

· Invoice Processing

· Problem Solving

Compensation:

· $18 - $25 per hour

· 36 – 40 Hours per week

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Expected hours: 36 – 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Culpeper, VA 22701 (Required)

Work Location: In person

Salary : $18 - $25