HR Payroll Coordinator

Job Title: Human Resources Assistant – HR/Payroll Coordinator

This is a full-time, on-site

Monday-Friday 8am-5pm

Salary: 60K

Position Summary

The HR/Payroll Coordinator is responsible for the administration of payroll, employee benefits, and employee recognition programs. This role supports the broader Human Resources function by delivering exceptional service, fostering an inclusive workplace culture, and ensuring compliance with internal policies and legal requirements. The ideal candidate will possess strong communication skills and a solid understanding of HR functions and systems.

Key Responsibilities

Payroll Administration

• Ensure timely, accurate, and compliant processing of payroll.
• Maintain and audit employee payroll records, including data entry for new hires, compensation changes, and additional earnings.
• Process employee time and attendance data and reconcile variances.
• Approve and release time records within the payroll system.
• Administer vacation and sick leave balances.
• Provide payroll-related training to managers and staff to promote proper tool usage and policy compliance.
• Assist employees with payroll portal access issues.
• Perform month-end tasks, including invoice approval and submission of payroll accruals with management authorization.
• Develop a thorough understanding of payroll software and HRIS systems; generate reports as needed.
• Serve as a liaison with vendors related to payroll and HR activities.
  
  

Benefits Administration

• Administer employee benefit programs (medical, dental, vision, disability, 401(k), defined benefit plans, life insurance, workers' compensation, etc.).
• Conduct benefit orientation for new hires and ensure accurate enrollment processing.
• Respond to employee inquiries related to benefits, claim issues, and status changes.
• Manage vendor relationships to resolve complex benefit-related issues and maintain data accuracy.
• Maintain benefit information on internal platforms and ensure proper documentation and file retention.
• Support open enrollment and other benefits-related communications and education initiatives.
  
  

Leave Management

• Collaborate with the HR Generalist to interpret FMLA, ADA, and other leave-related policies.
• Administer and track leave of absence and disability paperwork.
• Ensure COBRA compliance and timely processing of benefit continuation for terminated employees.
  
  

HR Coordination

• Participate in new employee onboarding and orientation programs.
• Process terminations and support offboarding procedures.
• Respond to employment verification requests and workplace surveys.
• Ensure compliance with labor law postings and required reporting.
• Assist with performance review processes and other HR initiatives as needed.
  
  

Qualifications

• 2 years of experience in HR, payroll, or benefits administration preferred.
• Working knowledge of federal and state employment laws, FMLA, COBRA, and ADA.
• Proficiency in payroll and HRIS systems (e.g., ADP, Paylocity, UKG, or similar).
• Excellent organizational and time management skills with attention to detail.
• Strong interpersonal and communication skills.
• Ability to handle confidential information with discretion.
  
  

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.