What are the responsibilities and job description for the Corporate Legal Secretary position at Kent Daniels and Associates, Inc.?
Position : Corporate Legal Secretary
Location : Century City, CA (Hybrid, 3 days onsite)
Pay : $85,000 to $105,000 annually
Experience :
4 years experience as an executive assistant or transactional legal secretary to support Corporate / Entertainment and Media Practice attorneys and provide administrative services to internal and external clients.
Law firm experience is required.
Education : Associate’s degree or Bachelor’s degree is preferred.
Type : Full-time; Direct Hire
Schedule : Monday – Friday, 9 : 00am to 5 : 30pm (Must be available for occasional OT)
Kent Daniels & Associates is seeking a Corporate Legal Secretary to join our dynamic law firm client!
Job Description :
Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support to the practice.
Facilitate client communications and coordinate client meetings.
Coordinate pending matters and projects and action items for each day, tracking deadlines and follow up.
Roll calls, maintain phone logs, maintain calendar, scheduling, expense reports and travel arrangements.
Execute legal practice tasks and projects; maintain client materials in document management system.
Execute administrative functions and facilitate completion of tasks opening of new matters, engagement letters, client presentations, meetings and other administrative projects as assigned.
Proofread and redline complex legal documents and correspondence.
Coordinate and delegate to Firm resources as needed to handle tasks and projects.
Prepare legal documents and correspondence; apply subject matter expertise in coordination of legal practice tasks and projects.
Understand and support client billing processes including ensure adherence to time entry protocols and best practices; proofread, edit, and review client bills; application of proper task codes and matter management to support rates, rate changes, write-offs, preparation of expense reporting and audits as required.
Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements.
Position Requirements :
Must be detail oriented with the advanced ability to multi-task and effectively prioritize assignments including the ability to collaborate, delegate and work as part of a team.
Advanced to Expert proficiency in rules of English grammar, spelling and punctuation.
Advanced proficiency in MS Word and document editing / comparison applications.
Advanced proficiency in MS Outlook and web-based conference call / web-sharing applications.
Advanced proficiency in MS Excel and spreadsheet / database applications.
Advanced proficiency in MS PowerPoint and presentation applications.
Advanced knowledge of timekeeping, expense processing and billing.
Proficiency in document management applications.
Proven ability to effectively coordinate with other firmwide departments with the necessary communication skills to transfer instructions / data, verify results, resolution of conflict and delivery or results.
Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures.
Kent Daniels & Associates is part of Array Corporation , the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Position : Corporate Legal Secretary
Location : Century City, CA (Hybrid, 3 days onsite)
Pay : $85,000 to $105,000 annually
Experience :
4 years experience as an executive assistant or transactional legal secretary to support Corporate / Entertainment and Media Practice attorneys and provide administrative services to internal and external clients.
Law firm experience is required.
Education : Associate’s degree or Bachelor’s degree is preferred.
Type : Full-time; Direct Hire
Schedule : Monday – Friday, 9 : 00am to 5 : 30pm (Must be available for occasional OT)
Kent Daniels & Associates is seeking a Corporate Legal Secretary to join our dynamic law firm client!
Job Description :
Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support to the practice.
Facilitate client communications and coordinate client meetings.
Coordinate pending matters and projects and action items for each day, tracking deadlines and follow up.
Roll calls, maintain phone logs, maintain calendar, scheduling, expense reports and travel arrangements.
Execute legal practice tasks and projects; maintain client materials in document management system.
Execute administrative functions and facilitate completion of tasks opening of new matters, engagement letters, client presentations, meetings and other administrative projects as assigned.
Proofread and redline complex legal documents and correspondence.
Coordinate and delegate to Firm resources as needed to handle tasks and projects.
Prepare legal documents and correspondence; apply subject matter expertise in coordination of legal practice tasks and projects.
Understand and support client billing processes including ensure adherence to time entry protocols and best practices; proofread, edit, and review client bills; application of proper task codes and matter management to support rates, rate changes, write-offs, preparation of expense reporting and audits as required.
Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements.
Position Requirements :
Must be detail oriented with the advanced ability to multi-task and effectively prioritize assignments including the ability to collaborate, delegate and work as part of a team.
Advanced to Expert proficiency in rules of English grammar, spelling and punctuation.
Advanced proficiency in MS Word and document editing / comparison applications.
Advanced proficiency in MS Outlook and web-based conference call / web-sharing applications.
Advanced proficiency in MS Excel and spreadsheet / database applications.
Advanced proficiency in MS PowerPoint and presentation applications.
Advanced knowledge of timekeeping, expense processing and billing.
Proficiency in document management applications.
Proven ability to effectively coordinate with other firmwide departments with the necessary communication skills to transfer instructions / data, verify results, resolution of conflict and delivery or results.
Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures.
Kent Daniels & Associates is part of Array Corporation , the leading technology-enabled workforce solutions company whose mission is to fix how labor is bought, sold and delivered to enable universal access to the American Dream.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Salary : $85,000 - $105,000
