What are the responsibilities and job description for the District Office Manager position at LHH Recruitment Solutions?
Job Description
Job Description
LHH Recruitment Solutions is seeking an experienced Office Manager with a strong background in operations management, office supervision, and billing within the fire protection, construction, or HVAC industry.
Job Title : District Office Manager
Client Industry : Fire Protection
Location : 100% Onsite – Houston, TX 77055
Position Type : Direct Hire (Full-Time)
Schedule : Monday - Friday, 7 AM – 4 PM or 8 AM – 5 PM
Pay Rate : $30 / hr - $35 / hr (DOE)
Department : Operations
Key Responsibilities :
Office Operations Management : Oversee all office activities to ensure smooth daily operations, managing schedules, administrative tasks, and meeting deadlines.
Staff Supervision : Lead the administrative team, including billers, collectors, and receptionists, ensuring high productivity, accuracy, and efficiency.
Billing & Contract Setup : Manage billing processes, including job costing and ticket costing, ensuring accuracy and compliance with company standards.
Program Implementation : Drive and track initiatives from management, ensuring successful execution to meet organizational goals.
Collections & AR Coordination : Support collections for district accounts receivable, collaborate with collectors, deposit checks, and participate in collections calls.
Accounts Payable & Portal Management : Manage the accounts payable portal, resolve billing exceptions, and ensure smooth financial operations.
Communication & Reporting : Draft memos, emails, and reports, addressing inquiries and providing timely communication to staff and clients.
Petty Cash & Expense Tracking : Manage petty cash and maintain accurate financial records, including check registers.
Safety & Compliance : Partner with the Safety team to ensure OSHA training and safety requirements are met for both office and field technicians.
Time Entry & HR Coordination : Post service trade time into the GP system, review timesheets, assist with HR functions, and support onboarding, payroll, and benefits coordination.
We Are Looking for Candidates Who Possess :
3-5 years of experience in office administrative and management roles within the fire protection, construction, or HVAC industry , particularly in operations management.
Prior supervisory experience, managing office staff such as billers, collectors, and administrative assistants.
Proven ability to handle billing, job costing, and contract management within the fire protection, construction, or HVAC industry.
Proficiency in MS Office Suite (Word, Excel, Outlook), with familiarity in construction or HVAC management software a plus.
A strong attention to detail, particularly when managing financial data, project timelines, and office management responsibilities.
Excellent written and verbal communication skills to interact effectively with clients, staff, and management.
The ability to work independently and be proactive, while also collaborating effectively with the team to meet company goals.
Strong leadership and organizational skills to manage office operations and staff with a high level of efficiency.
Problem-solving skills to address operational challenges quickly and effectively.
Customer service excellence to provide top-tier support to internal teams and external clients.
Interpersonal skills that allow professional interaction with all levels of staff and clients.
A focus on accuracy and efficiency, especially when managing financial records, billing, and contracts.
Desirable Qualities :
Customer Service Excellence : Committed to providing responsive, professional support to both internal teams and external clients.
Interpersonal Skills : Ability to professionally interact with all levels of staff and clients in the fire protection, construction, or HVAC industries.
Accuracy & Efficiency : High attention to detail in managing financial records, billing, and contract setup.
Benefits : The company offers a compensation package that may include a base salary, performance-based incentives, health benefits, retirement savings plans, and opportunities for professional development and growth within the organization.
If you're a results-driven professional with excellent organizational skills and an eye for detail, we encourage you to apply!
Pay Details : $30.00 to $35.00 per hour
Search managed by : Laarnie Thompson
Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https : / / www.lhh.com / us / en / candidate -privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Salary : $30 - $35
