Office Support Coordinator, PSAL - 25607

Position Summary: The Office Support Coordinator (PSAL) coordinates the acquisition of equipment, services, supplies, and materials for PSAL school communities and office needs. The Office Support Coordinator provides high-end customer service support to the PSAL office and the New York City Public Schools (NYCPS) community. In addition, the Coordinator supports the implementation of PSAL sports events, championships, and related projects. Performs related work.

Reports to: Office and Operations Manager

Direct Reports: N/A

Key Relationships: Works closely with Director of Procurement and Human Resources, Office and Operations Manager, PSAL staff including school Athletic Trainings, Coaches and PSAL community at large, NYCPS’ central offices, vendors, and others as assigned.

Responsibilities

• Collect and prepare information from the community to secure high-quality, cost-effective goods and services for PSAL programs, including uniforms, awards, transportation, and office supplies.
• Coordinate functions among community organizations leading toward successful rollouts of community-based sports programs and events to benefit NYC residents at large.
• Support the Senior Executive Director and leadership cabinet with administrative tasks and responsibilities.
• Assist in developing and executing strategic initiatives and overseeing PSAL interscholastic sport programs.
• Provide cross-functional support across departments to advance organizational goals and operations.
• Ensure clear, consistent communication with internal and external stakeholders, including coaches, athletic directors, commissioners, supervisors, and principals, aligned with NYCPS and PSAL standards.
• Collaborate with the Sports Information Director to create content for social media and related platforms.
• Coordinate the vendor onboarding process, ensuring completion of documentation and accurate record-keeping.
• Ensure compliance with NYCPS Standard Operating Procedures and purchasing thresholds; liaise with NYCPS offices on procurement policies and contract management.
• Prepare, monitor, and certify purchase orders using the Financial Accounting Management Information System (FAMIS) and other tracking systems; ensure sufficient funds are encumbered and initiate timely vendor payments.
• Maintain databases in Microsoft Office 365 to track open purchase orders, account balances, TRAC, and related data.
• Receive, inspect, and verify orders; communicate order status to requesters and maintain organized inventory storage and labeling.
• Maintain accurate documentation to support PSAL certifications and ensure timely follow-up.
• Provide technical and operational support to PSAL staff related to awards, uniforms, travel, and transportation.
• Conduct vendor performance evaluations and support compliance through coordination with DCP and vendor services.
• Support contract initiation, vendor communication, drafting, inspections, and policy implementation.
• Support PSAL Sports Coordinators with event setup, admissions, and logistics.
  
  

Qualification Requirements

Minimum

• A baccalaureate degree from an accredited college and two (2) years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six (6) years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one (1) year of experience as described in “1” above.
  
  

Plus

In addition to meeting the minimum requirements, individuals must have two additional years of the experience described in "1" above.

Preferred

• Knowledge and understanding of the PSAL.
• Knowledge of public education and/or interest in public education.
• Familiarity with NYCPS financial systems.
• Background in working with community-based organizations, vendors and suppliers.
• Skilled in group problem-solving and working with complex concepts in a dynamic setting.
• Attentive to detail; highly organized, with a predisposition toward action and production of results.
• Excellent spoken and written communication skills.
• Demonstrates a commitment to continuous improvement by actively seeking opportunities to enhance processes, efficiency, and quality.
• Highly effective time management and prioritization skills.
• Ability to organize facts and present information in a clear, concise and logical manner, both spoken and written.
• Strong customer service skills.
• Ability to work under pressure and meet frequent and changing deadlines.
• Ability to anticipate, initiate, and prioritize projects in a rapidly changing environment.
  
  

Salary: $72,114 - $85,000

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

• New York City Residency is NOT Required *
  
  

We encourage all applicants from the New York City tri-state area to apply.

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non- Discrimination Policy

The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy.

Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.