Supply Chain Administrative Assistant

Can you command organization and balance that with positive people skills? Phase Technologies is looking for a self-motivated Supply Chain Administrative Assistant to provide administrative support for its Supply Chain department. 

JOB DUTIES

Vendor Communication:

1. • Communicate with suppliers to maintain supplier data, obtain quotes, and negotiate terms.
   • Assist in maintaining positive relationships with vendors.
2. Order Processing and Tracking:
   • Place orders for materials, supplies, and equipment based on requests from internal customers. 
   • Track confirmed Purchase Orders and follow up on unconfirmed Purchase Orders.
   • Update tracking information and due dates in ERP system for internal visibility.
3. Internal Customer Service:
   • Provide updates to internal customers regarding the status of orders and materials needed.
   • Communicate with internal purchasing department about changes to Purchase Orders.
4. Inventory Management Support:
   • Complete inventory management tasks as assigned by Inventory Manager. 
   • Create Items (Parts) in ERP system as requested by internal customers. 
5. Administrative Tasks:
   • Answer incoming calls to the Supply Chain department.
   • Manage Supply Chain Purchasing Inbox and drive all action items to a close. 
   • Take meeting notes and distribute to the team.
   • Projects as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Microsoft Office/computer skills
• Detail-oriented
• Ability to work as a team member
• Ability to follow standard operating procedures

EDUCATION AND WORK EXPERIENCE REQUIREMENTS

• High School diploma or equivalent
• 2 years of administrative experience (preferred)
• Ability to lift 10 lbs.
• Ability to sit for 7 – 8 hours per day

PAY

$18 / DOE

BENEFITS INCLUDE

• Paid time off (2 weeks per year)
• Paid Holidays (8 paid days)
• Health Insurance (multiple plans)
• Dental Insurance
• Vision Insurance
• 401k Matching Retirement (after one year)
• Flexible Savings Account
• Health Savings Account

WHO WE ARE

Phase Technologies is a power electronics manufacturer located in Rapid City, South Dakota. Founded in 1999, Phase Technologies developed the world’s first digital phase converter, called the Phase Perfect® Digital Phase Converter. This was the first major advancement of phase conversion technology in decades. The company expanded the technology into variable frequency drives (VFDs) in the irrigation, water pumping, HVAC, and oil & gas industries.

Specializing in VFDs with Active Front End technology, Phase Technologies produces the only low harmonic, fully regenerative, phase-converting VFD that complies with IEEE 519, the international standard for allowable harmonic levels on utility mains. The company has an extensive product line-up of low harmonic, fully regenerative drives in both three-phase and phase-converting models.

Salary : $18