What are the responsibilities and job description for the Talent Acquisition Specialist (Corporate Recruitment) position at Primary Services?
Join a dynamic team supporting talent acquisition efforts with hybrid work flexibility, access to modern office space, and a comprehensive benefits package.
Primary Services is excited to announce the role of Talent Acquisition Specialist for a large, well-established organization. This position offers an excellent opportunity to leverage your administrative expertise and recruitment knowledge while collaborating closely with recruiters and HR professionals to deliver a seamless candidate experience. You will play a key role in managing recruitment logistics, supporting university relations initiatives, and maintaining data integrity across hiring processes.
Responsibilities:
- Provide recruitment administration support to the Talent Acquisition recruiting team.
- Manage recruiters’ calendars and schedule on- and off-site meetings.
- Coordinate recruiting requests, ensuring effective communication between candidates, recruiters, HR Business Partners, and other stakeholders.
- Schedule high volumes of interviews, communicating all relevant details to candidates and interview teams.
- Serve as primary contact on interview days to manage scheduling changes and resolve any issues professionally.
- Update and maintain candidate data and recruitment status in the applicant tracking system (ATS).
- Track and process new hire paperwork, ensuring completion of all pre-employment requirements.
- Ensure smooth handoff of new hire documentation to HR Business Partners for onboarding.
- Support ad-hoc reporting and monthly data close-out activities to maintain accurate recruitment records.
- Assist in planning and preparation for career fairs and university recruiting events.
- Participate in Talent Acquisition projects, such as process improvements and employer branding efforts.
- Support rollout and training of new recruitment tools.
- Conduct employment-related research and assist with sourcing strategies.
Qualifications:
- Associate Degree in a related field or equivalent experience.
- Minimum of 3 years experience in recruitment, human resources, or customer service roles.
- Proven administrative support experience working with multiple team members.
- Ability to thrive in a fast-paced environment with strong organizational skills and attention to detail.
- Competent in handling sensitive information with discretion.
- Strong problem-solving skills and sound judgment on issue escalation.
- Effective verbal and written communication skills at all organizational levels.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
Preferred Qualifications:
- 1 to 3 years applying core HR concepts, practices, and procedures.
- Familiarity with Global Data Privacy Regulations (GDPR).
- Experience using Avature ATS/CRM is highly desirable.
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