Administrative Assistant

General Job Description: The Administrative Assistant is a full-time position the purpose of which is to assist and support the Association Manager in fulfilling all duties and requirements of the Stratford Harbour Property Owners Association (SHPOA).

Qualifications:

· High school diploma or equivalent

· At least two years of administrative experience, including general office, clerical, and bookkeeping tasks

· Excellent written and verbal communication skills

· Solid command of business English, including spelling and punctuation

· Professional demeanor and excellent interpersonal skills

· Strong organizational and time management skills

· Ability to multitask and prioritize effectively

· Proficiency in QuickBooks Online accounting software

· Experience with Excel

· Customer service experience

Job Duties & Requirements

· Perform general office duties, including processing mail, answering phones, typing, filing, and data entry

· Manage Accounts Payable and Accounts Receivable, including entering and processing invoices, as well as depositing checks

· Maintain and update the property owners' logbook and Excel spreadsheet

· Create and maintain member files, ensuring they are current and organized

· Communicate with members via Constant Contact, as directed by the Association Manager

· Assist with property transactions, including preparing and tracking disclosure notebooks, acquiring plats and deeds, updating member files, ensuring payment of transfer fees, and coordinating with settlement companies

· Support the Association Manager in preparing and filing various legal documents (e.g., property liens, deeds, delinquency affidavits)

· Generate and issue annual invoices for boat slips and property assessments

· Prepare financial reports as requested by the Association Manager

· Assist in preparing, editing, and mailing bi-monthly newsletters

· Prepare materials for Board of Directors' meetings, including agendas, and maintain accurate meeting records

· Assist Committee Chairs as directed by the Association Manager

· Maintain inventory of office supplies, placing orders as necessary under the direction of the Association Manager

· Provide assistance to SHPOA members in person, by phone, or via email as needed

· Organize and maintain a systematic filing system, both physical and digital

· Perform additional duties as assigned by the Association Manager in accordance with general job guidelines

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift

Ability to Commute:

• Montross, VA 22520 (Required)

Work Location: In person

Salary : $20