Executive Assistant (Hybrid - Mountain View, CA)

Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking an Executive Assistant on a contract basis to support our Customer’s business needs. This role will support 2 VPs and 1 director. This role is a hybrid setup (3 days onsite and 2 days remote/week) in Mountain View, CA.

Responsibilities

• Proactive management of heavy and complex calendars and scheduling to support teams based on a thorough understanding of business priorities
• Travel coordination and arrangements
• Organize offsite meetings
• Partner across organizational boundaries to deliver outcomes with other Executive Assistants and business partners
• Ability to juggle multiple priorities and work streams while remaining calm and composed
• Plan, coordinate, and ensure schedule is followed and appropriately prioritized, informing of upcoming commitments and responsibilities, following up appropriately
• Possess a high degree of initiative to take independent action and be able to always exercise proper judgment
• Be trustworthy and able to exhibit a high degree of confidentiality and integrity
• Managing and reconciling expense reports on behalf of the leaders
• Be approachable and eager to provide counsel and direction to team members/peers
• Provide support and assistance to executives that ensure effective use of time and productive interactions with staff and the public
• Handle a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles
• Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others
• Handle confidential information and communications. Full comprehension of company's operation and procedures
• May also be responsible for training and supervising lower level clerical staff
• Use discretion and judgement and knowledge of organization to facilitate the executive's activities
  
  

Qualifications

• BA/BS preferred
• Expert level knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook), Google workplace, ZOOM, and Slack. Concur a plus
• Advanced Outlook calendar management is critical.
• Strong communication skills in working with stakeholders
• Flexible and ability to anticipate needs and stay connected with the DIRs
  
  

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Perks are available through Mom Pay (Available upon completion of waiting period for eligible engagements)

Benefits: Medical, Dental, and 401k (no match)

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.