Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Crofton, MD, Hybrid

Company: UEP Management Services, supporting all portfolio companies under The UEP Group and its affiliates.

Reports To: Controller

Salary: $48,000 to $58,000 Bonus

Job Summary:

We are seeking a detail-oriented Accounts Payable Specialist to manage and oversee our company’s expense-related processes. In this role, you will be responsible for processing invoices, reconciling accounts, and maintaining accurate vendor records.

The ideal candidate will have a strong understanding of accounting principles and proven experience in accounts payable. Success in this position requires accuracy, efficiency, and a commitment to improving expense control procedures.

About the company:

The UEP Group is the holding company for a network of premier commercial manufacturer representative firms specializing in HVAC venting solutions and mechanical products. We are a team-based, solutions focused, full package provider of reliable equipment and quality products that are efficient and competitively priced. The UEP Group has experienced tremendous growth in our headquarters located in the vibrant markets of Washington, DC, and Baltimore, Maryland. Additionally, our presence extends across key regions in Florida, Texas, and California. In line with our steadfast pursuit of expansion, The UEP Group has recently enhanced its portfolio by welcoming an industrial representative firm into our family. This strategic move bolsters our capacity to enrich the lives of both our esteemed team members and valued customers.

At The UEP Group, we value a strong work ethic, trusted subject matter experts, exceptional quality of work, and dependable team players. Our values and beliefs are critical to the success and growth of the business, and they were all created with a unique cultural foundation.

Does this sound like you? If so, apply!

Detail-Oriented Analytical Diligent

Accurate Precise Sincere

Key Responsibilities:

• Receiving, processing, verifying, and reconciling both manufacturing and overhead invoices.
• Recording payments to vendors and resolving any payment discrepancies.
• Collaborating with the project management team on invoices, purchase orders, or sales tax discrepancies.
• Communicate in a timely and professional manner to maintain valuable vendor relationships.
• Collecting, reviewing, and processing year-end 1099 forms for vendors and contractors, ensuring compliance with IRS regulations and timely submission to both recipients and the IRS.
• Reviewing and processing vendor credit applications as needed.
• Maintain vendor records, including verifying new vendor Electronic Funds Transfer (EFT) information.
• Code and reconcile corporate credit card expenses.
• Keeping informed of regulatory requirements and best practices in accounting.

Please note, this list of responsibilities is not comprehensive and may be adjusted at any time by management's discretion to meet the evolving needs of the organization.

Qualifications & Skills:

• A bachelor's or associate's degree in accounting, finance, or a related field is strongly preferred.
• At least 2 years of experience as an accounts payable specialist, or similar.
• Strong knowledge of Microsoft Office, especially Excel.
• Advanced competency in accounting and business management software, such as NetSuite.
• In-depth knowledge of accounts payable principles, accounting standards, and industry regulations.
• Extensive experience in account reconciliation.
• Keen attention to detail.
• Great time management and organizational skills.
• Excellent collaboration and communication abilities.

Physical demands and work environment:

• Work is primarily in an office environment.
• Successful candidate must be able to operate standard office equipment.
• Must be able to use a computer to access, input and retrieve information.
• Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions.

What we Offer:

This is an opportunity to join a dynamic, entrepreneurial company whose employees share a commitment to having a strong work ethic, are trusted subject matter experts, who deliver exceptional quality of work, and are dependable team players. In addition to a competitive base salary and bonus plan focused on rewarding results, we offer a generous benefits and PTO package including multiple options for employer-subsidized health insurance, dental & vision insurance, 401k, short & long-term disability, and basic life insurance.

The UEP Group, LLC and its affiliate companies are equal opportunity employers, abiding by all federal, state, and local laws and employment regulations and does not discriminate based on any protected classes.