What are the responsibilities and job description for the Accounts Payable Specialist position at Cummins-Wagner Co Inc?
Job Title: Accounts Payable Specialist
Department: Maryland Accounting Department
Location: Annapolis Junction
Job Type: Full Time
Reports To: Accounts Payable Supervisor
Job Overview:
The Accounts Payable (AP) Specialist plays a key role in the timely and accurate processing of payables and related compliance. The Accounts Payable Specialist performs processing of vendor invoices and cash disbursements, company-wide vendor database maintenance, and assists in providing coverage during team member absences. The position reports to the Controller, works closely with the Company’s accounting staff, customer service representatives, branch managers, and outside vendors, and is relied upon to identify the need for and recommend improvements in company AP processing.
Our most successful Accounts Payable Specialists:
- Possesses superior communication, analytical, and organizational skills
- Education: High school diploma / GED equivalent
- Exhibits goal-oriented behaviors and time management principles
- Exudes a customer-focused attitude
- Applies extensive attention to detail to all tasks
- Toggles between projects and responsibilities with ease
- Works well in a team environment
- Demonstrates proficiency in Microsoft Office programs
- Associate's Degree in Accounting or Business Program Preferred
- Minimum of two years of experience in an office/ accounting setting
- Must be able to pass background and reference checks, as well as a drug test
Scope of Responsibility:
- Timely processing of vendor invoices and credits, providing cost allocations as necessary and ensuring they are properly authorized, supported, coded, and earn all available discounts
- Twice-weekly check / ACH payment runs, ensuring accuracy and completeness of supporting documentation, remittance advice, filing of processed batches, and bank file communication, as necessary
- Identify problems, troubleshoot, and recommend improvements in the company's AP processing
- Review of vendor statements to ensure completeness of invoice posting and to resolve variances between the vendor records to Cummins-Wagner AP
- Assist in downloading and sorting daily electronic invoices, as well as US mail, branch mail, and departmental mail, as needed
- Customer invoicing on fulfilled orders
- Update and maintain vendor database, supplying company credit card data as requested by vendors and verifying 1099 reporting details, including updated W-9’s
- Customer database updates and new customer creation, including credit review
- Reconcile and distribute Company Credit Card charges to cardholders, obtaining receipts and proper general ledger coding for timely payment, monitoring account balance to not exceed the limit.
- Assist in providing coverage during accounting team member absences
- Perform all other duties as assigned
Cummins-Wagner Gives Back to Employees:
- Employee Stock Ownership Program
- Bonus Program
- Tuition and Certification Fee Assistance
- 401k Match
- Flexible Spending Account
- Comprehensive Health Insurance
- Life Insurance
- Short & Long-Term Disability Insurance
Founded in 1960 by "Charlie" Cummins and "Chub" Wagner, Cummins-Wagner began as a one-product, two- employee Company in a one-room office. Without a well-recognized brand product line, their commitment to customer service was the Company's impressive strength. This commitment to customer service allowed the Company to grow and attract significant product lines. Recognizing that ownership inspired the dedication that resulted in their customer-driven business's success, they established an ESOP* and sold the Company to their employees in 1985.
Salary : $48,000 - $54,000
