What are the responsibilities and job description for the Administrative Associate I position at The University of Memphis Rudi E. Scheidt School of Music?
Posting Details
Posting Information
Posting Number SAECC4300 Advertised Title Administrative Associate I Campus Location Main Campus (Memphis, TN) Position Number 018680 Category Staff (Hourly/Monthly) Department Fedex Institute of Technology Minimum Position Qualifications
Bachelor’s degree in relevant area and three (3) years of appropriate experience. Relevant experience may substitute for required education.
Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Special Conditions
The department is especially interested in candidates with higher education experience, excellent communication. and organization skills.
Work Schedule
Monday – Friday
8:00 a.m. to 4:30 p.m.
Extended hours may be required for Crews Center for Entrepreneurship programs.
Posting Date 08/04/2025 Closing Date 08/11/2025 Open Until Screening Begins No Hiring Range $45,000 - $50,000 per year Full-Time/Part-Time Full-Time: Benefits Eligible Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? Yes Positions Supervised Knowledge, Skills, and Abilities
Job Duties
Duties & Responsibilities
Advises staff on financial, technical and operational matters, instructs and orients new members of staff, faculty or administration.
Duties & Responsibilities
Establishes and/or reviews internal processes and procedures and ensures compliance with University and other governing agency policies and procedures.
Duties & Responsibilities
Manages operating budgets, department accounts, revenue accounts, grant accounts; monitors and maintains all accounts, facilitates receipt and/or transfer of monies from internal and external funding sources.
Duties & Responsibilities
Coordinates and advises on personnel matters, such as preparing personnel forms for payroll, classification, recruiting, and new hire actions, interviewing and selecting new staff, employee grievances, and ensuring compliance with applicable policies.
Duties & Responsibilities
Manages the full production of publications and communication materials including research, writing copy, editing, and layout and design as well as promoting the programs of the assigned area through news releases, fact and profile sheets, flyers, ads, etc.
Duties & Responsibilities
Monitors and reviews work product of staff to ensure that deadlines and quality standards are met.
Duties & Responsibilities
Oversees operational and administrative activities for assigned area and all related programs; may be required to function independently during management absences.
Duties & Responsibilities
Performs in-depth research; compiles, organizes, and analyzes information and prepares comprehensive reports for Crews Center for Entrepreneurship.
Duties & Responsibilities
Prepares budget by forecasting unit’s operating requirements, monitoring expenses, preparing forms and documentation for expenditures, and preparing any necessary related reports. Supports interdepartmental financial relationships and fund management for programming, grants, and partnerships.
Duties & Responsibilities
Responds to inquiries for complex information from inside and outside the unit; conducts research as necessary and composes appropriate response.
Duties & Responsibilities
Responsible for all of assigned unit’s financial activities; resolves account discrepancies, monitors finances, reviews and approves major requests, travel, and other budget-related issues; coordinates office operations. Orders and manages office supplies and fulfills supply requests for faculty. Manages purchase card reconciliation.
Duties & Responsibilities
Coordinates and manages logistical arrangements for Crews Center for Entrepreneurship team and student ambassadors, Crews Center for Entrepreneurship programs and events, including RSO and campus meetings, retreats, and workshops on campus and off campus. Coordinates pre- and post-event activities, including venue setup, catering, material preparation, and ensuring proper audio-visual functionality.
Duties & Responsibilities
Serves as informational resource to internal and external customers; provides advice and counsel; assists staff, faculty, and students with complex inquiries, problems, or projects that require independent judgment and interpretation of policies and procedures.
Duties & Responsibilities
Maintains website content and coordinates design updates.
Duties & Responsibilities
Ensures compliance with all university policies and regulations by regularly reviewing policy to make certain they are in sync with business practices. Advises supervisor or inconsistencies and takes steps to realign practices.
Duties & Responsibilities
Other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Information
Posting Number SAECC4300 Advertised Title Administrative Associate I Campus Location Main Campus (Memphis, TN) Position Number 018680 Category Staff (Hourly/Monthly) Department Fedex Institute of Technology Minimum Position Qualifications
Bachelor’s degree in relevant area and three (3) years of appropriate experience. Relevant experience may substitute for required education.
Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Special Conditions
The department is especially interested in candidates with higher education experience, excellent communication. and organization skills.
Work Schedule
Monday – Friday
8:00 a.m. to 4:30 p.m.
Extended hours may be required for Crews Center for Entrepreneurship programs.
Posting Date 08/04/2025 Closing Date 08/11/2025 Open Until Screening Begins No Hiring Range $45,000 - $50,000 per year Full-Time/Part-Time Full-Time: Benefits Eligible Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? Yes Positions Supervised Knowledge, Skills, and Abilities
- Excellent organizational, time management, multi-tasking, and interpersonal skills to work well with a diverse population
- Ability to keep current on university policies and technology implementation
- Proficient in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook)
- Knowledge of budgets and demonstration of strong financial post award management for grants and contracts at University of Memphis or higher education
- Knowledge of Banner system, Tigerbuy, WorkforUM, ARGOS, OIR Database, Cayuse, and eContracts.
- Ability to correspond (verbally and in writing) and interact with the Dean’s Office, Central Administrative Offices, and with external constituents to provide information and/or resolve concerns.
- Ability to maintain prompt and regular attendance.
Job Duties
Duties & Responsibilities
Advises staff on financial, technical and operational matters, instructs and orients new members of staff, faculty or administration.
Duties & Responsibilities
Establishes and/or reviews internal processes and procedures and ensures compliance with University and other governing agency policies and procedures.
Duties & Responsibilities
Manages operating budgets, department accounts, revenue accounts, grant accounts; monitors and maintains all accounts, facilitates receipt and/or transfer of monies from internal and external funding sources.
Duties & Responsibilities
Coordinates and advises on personnel matters, such as preparing personnel forms for payroll, classification, recruiting, and new hire actions, interviewing and selecting new staff, employee grievances, and ensuring compliance with applicable policies.
Duties & Responsibilities
Manages the full production of publications and communication materials including research, writing copy, editing, and layout and design as well as promoting the programs of the assigned area through news releases, fact and profile sheets, flyers, ads, etc.
Duties & Responsibilities
Monitors and reviews work product of staff to ensure that deadlines and quality standards are met.
Duties & Responsibilities
Oversees operational and administrative activities for assigned area and all related programs; may be required to function independently during management absences.
Duties & Responsibilities
Performs in-depth research; compiles, organizes, and analyzes information and prepares comprehensive reports for Crews Center for Entrepreneurship.
Duties & Responsibilities
Prepares budget by forecasting unit’s operating requirements, monitoring expenses, preparing forms and documentation for expenditures, and preparing any necessary related reports. Supports interdepartmental financial relationships and fund management for programming, grants, and partnerships.
Duties & Responsibilities
Responds to inquiries for complex information from inside and outside the unit; conducts research as necessary and composes appropriate response.
Duties & Responsibilities
Responsible for all of assigned unit’s financial activities; resolves account discrepancies, monitors finances, reviews and approves major requests, travel, and other budget-related issues; coordinates office operations. Orders and manages office supplies and fulfills supply requests for faculty. Manages purchase card reconciliation.
Duties & Responsibilities
Coordinates and manages logistical arrangements for Crews Center for Entrepreneurship team and student ambassadors, Crews Center for Entrepreneurship programs and events, including RSO and campus meetings, retreats, and workshops on campus and off campus. Coordinates pre- and post-event activities, including venue setup, catering, material preparation, and ensuring proper audio-visual functionality.
Duties & Responsibilities
Serves as informational resource to internal and external customers; provides advice and counsel; assists staff, faculty, and students with complex inquiries, problems, or projects that require independent judgment and interpretation of policies and procedures.
Duties & Responsibilities
Maintains website content and coordinates design updates.
Duties & Responsibilities
Ensures compliance with all university policies and regulations by regularly reviewing policy to make certain they are in sync with business practices. Advises supervisor or inconsistencies and takes steps to realign practices.
Duties & Responsibilities
Other duties as assigned.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Describe your administrative and coordinating work experience. (Open Ended Question)
Required Documents
- Resume
- Cover Letter
- References List
- Unofficial Transcript
Salary : $45,000 - $50,000
