What are the responsibilities and job description for the Buyer position at University of North Florida?
Position Number 320050 Requisition Number B08809 Position Type Administrative Class Code 9487 Time-limited through N/A Type of Appointment Full-Time Faculty Position Sub-Type N/A Length of Appointment N/A Internal Recruitment? No Working Hours 8:00am - 5:00pm Department Procurement Services Organization Administration & Finance Office Division Administration & Finance College N/A Approved Hiring Salary Range $45,000 to Negotiable Pay Basis Annually Equal Opportunity
In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives
The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose
The Buyer is responsible for a full range of complex procurement functions requiring an extensive knowledge of procurement and contracting policies, procedures, and practices. These functions include, but are not limited to, the formal competitive bid process, development of contracts, service agreements, leases and/or other written legal agreements. The buyer procures items or services in assigned commodity areas seeking the best overall value to the University while considering quality, price, and service. The buyer also consults with campus departments to identify needs and requirements in the development of appropriate scope of work; obtains and analyzes quotations and/or enters negotiations with suppliers, as necessary. The buyer should be familiar with University policies, procurement regulations, Board of Governors regulations, and State of Florida Purchasing Rules and Statutes.
Essential Duties
Job Function
- Analyze requisitions, checking for proper account numbers, signatures, justifications, specifications and other required information.
- Edit and write specifications and determine method of purchase.
- Confer with using departments regarding current and future requirements and recommends substitutes through value analysis.
- Consolidate requisitions for like items in order to obtain economies of scale and the benefits of maximum competition.
- Solicit and evaluate vendor price quotations; open and analyze for award, bid for the purchase of materials, supplies, equipment and services in assigned commodities, taking into consideration policies and such regulations that may be placed on the University by higher authority.
- Develop a network for assigned commodity areas to consist of technical representatives, manufacturer’s representatives, and salespersons in order to keep current on new products, ideas, etc.
- Maintain expertise in assigned commodity areas and purchasing techniques by attending courses, workshops, vendors facilities in an effort to continuously improve and broaden knowledge of products and services.
- Develop and maintain high level of customer service for the campus departments regarding current and future requirements, specifications, results of price quotations and bids, etc. through open lines of communication and periodic department visits as needed.
- Stay current with existing and new policy matters of the State of Florida, Board of Governors and University regarding the acquisition of goods and services.
- Promptly answer phone and e-mail inquiries from all constituents.
- Keep up to date on new products, product cost trends market conditions, and possible improvements of acquisition techniques and procedures.
- Perform additional duties as assigned by Manager, Associate Director, and/or Chief Procurement Officer.
- Provide management reports as to cost savings, minority business goals and sustainability efforts.
- During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off campus location or place of residence.
Percentage Of Time
100
Posting Detail Information
Marginal Functions
Must be able to operate a telephone, computer, calculator, and copier/scanner
Required Qualifications
This position requires either (a) Master’s degree from an acceptable accredited institution in a directly related area of specialization; (b) Bachelor’s degree from an acceptable accredited institution in a directly related area of specialization and two years of experience directly related to the job functions; or (c ) 6 years of direct experience.
Faculty Position Required Qualifications
n/a
Departmental Requirements
Knowledge of supply chain management, demonstrated business acumen, preference given to applicants with prior experience in university procurement settings is strongly preferred. Certification as CPM (Certified Purchasing Manager) and/or CPPB (Certified Professional Public Buyer) preferred. Must have strong attention to detail, teamwork skills, and a willingness to serve customers.
Statement(s) of Understanding Definition
This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification
None
Machines/Equipment used regularly
Telephone, computer, calculator, and copier/scanner.
Anticipated Start Date
07/08/2024
Job Posting Date
05/06/2024
Application Review Date
Application Deadline
Open Until Filled
Yes
Point of Contact Information
Joseph Sank _(904) 620-1411
Hiring Official
Eric Dickey
Location if not Jacksonville
Jacksonville
Special Instructions
Applicants must complete an online application at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online will not be considered for this position. Once you submit your completed application you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Joe Sank at (904) 620-1411or at joseph.sank@unf.edu.
Salary : $45,000
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