Accounts Payable Specialist

Position Summary

The accounts payable clerk receives each of the dental office’s approved invoices weekly from the office staff and compares the invoices to the approved purchase orders and the vendor statement to ensure that all the vendor invoices that the dental office received is sent to the Corporate Support Center. The AP clerk codes each invoice with the appropriate general ledger account and office number in preparation for input to the computer accounting system. The AP clerk inputs the appropriate information into the computer accounting system. The administrator also manages the Corporate Support Center vendor payments, payment and disputes of our credit card accounts, ordering of printed material, and other miscellaneous items. The duties of the Accounts Payable clerk may require extended duration of standing, walking, stooping, bending, sitting, lifting, manual dexterity, typing, and good eye-hand coordination. The individual must be able to adjust physically and emotionally to a spontaneous, fast-paced and results driven environment.

Responsibilities 

• Ensure all offices have submitted all of their invoices each week.
• Ensure courteous and responsive interaction with vendors and dental office and support center employees.
• Ensures accurate data entry to the accounting system.
• Meets all deadlines for vendor payments.
• Ensures assigned and required office needs are promptly met. 

The position is expected to work office hours from Monday through Friday. It requires sitting, standing and bending as needed to fulfill the job requirements

Other duties and Requirements

• Assist with additional Front Offices duties as needed.
• Keep the reception area neat and clean
• Maintain a clean back office and restroom throughout the day
• Attend and participate in staff meetings and team huddles
• Other duties as assigned by the office manager, regional manager, and/or dentists

• Strong interpersonal skills
• Strong communication skills (verbal and written)
• Strong computer skills (Word, Excel and outlook email)
• Knowledge and use of accounting software, Great Plains strongly preferred
• Experience in the accounts payable function (Posting & matching invoices and cutting checks)
• Preferred experience in multi-location administration

TECHNOLOGICAL SKILLS:

Calculator / Fax Machine / Copy Machine / Postage Meter / Computer / Accounting Software (Great Plains preferred) / Microsoft Word & Excel / Multiple Phone Lines

We recognize the importance of investing on our most valuable asset that strengthens the very foundation of West Coast Dental, our employees. In line with this objective, we understand that providing excellent service to our employees facilitates professional and personal growth that will enable them to live our company principle - To Welcome, Communicate and Deliver unparalleled customer service.

West Coast Dental offers a competitive benefit package designed to enhance the lives of our employees.

West Coast Dental offers:

• Sick Pay
• Holiday Pay
• Vacation Pay
• Medical (including prescriptions)
• Vision insurance
• Comprehensive dental benefit
• Voluntary supplemental insurance for life, disability, critical illness, cancer, gap and accident
• Continuing education
• Advancement opportunities
• 401 (k) plan  
• Referral bonus incentive programs
• Flexible Spending Accounts (Health Care & Dependent Care)

We are proud to be an EEO/AA employer M/F/D/V.

Work Schedule

The Appointment Coordinator will be notified of the work schedule on a weekly, bi-weekly, or monthly basis.  The Ortho Coordinator’s schedule is subject to change (daily/weekly hours may increase or decrease) according to the needs of the practice.  Evening and weekend hours may be required.  This position is paid on an hourly basis.    

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to stand, sit, and walk; talk, hear, and smell; and use hands, fingers, and wrists (manual dexterity and hand-eye coordination) to handle or feel the mouth/teeth and gums of patients, as well as objects, tools, or controls associated with the dental field.  The employee is frequently/occasionally required to reach; lift and/or move up to 25 pounds; and balance, stoop, bend, squat, kneel, crawl, climb, twist, pull, and crouch.  The essential functions of this position will result in the following: hazardous exposure (chemical and infections)—constantly; non ionizing radiation (welding flash, microwaves, sun, etc.)—frequently; radiation (x-ray, radioactive, isotopes, etc.)—constantly; noise (loud/repetitive, 85 decibels per OSHA standard)—constantly; and personal protective equipment (PPE: respiratory masks, latex gloves, face shields, etc.)—constantly.

Work Conditions and Risk

General Dental Office conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The dental office environment may result in employees being exposed to toxic chemicals, radiation, infectious bodily fluids and materials, and increased noise level. This position assumes high risk.

Independent Action

Under the general supervision of the Office Manager, regular duties performed by the Appointment Coordinator may require occasional independent judgment.  The Appointment Coordinator must consult with her/his supervisor regarding patient problems or confrontation, policy issues, expenditures, and unusual problems.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, skills, and physical demands required for the position.

This job description is subject to possible modification to reasonably accommodate disabled individuals. Some requirements may exclude individuals who pose a direct threat or significant risk to health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by anyone occupying this position. Employees are required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with State and Federal laws.

The job requirement represents the minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the employee must possess the abilities to perform each duty proficiently. Continued employment remains on an “at-will” basis.

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