What are the responsibilities and job description for the Human Resources Generalist position at City of Killeen?
CORE COMPETENCIES:
Serves as a Human Resources liaison to various departments and divisions within the City, and handles employment related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to appropriate staff.
Provides guidance to department directors, managers, supervisors and employees on the interpretation and application of City policies and procedures, state and federal laws related to recruitment, selection, and equal employment opportunity regulations.
Administers the staffing process for civil and non-civil service personnel, including posting vacancies, screening applications for qualifications, tracking and notifying applicants of their status, responding to applicant inquiries, processing background and motor vehicle check requests, notifying hiring managers of applicants’ status and closing out vacancies. Prepares paperwork needed to create employee file.
Recruits for various City positions, including advertising via various media, corresponding with applicants, advertising with professional organizations, and attending career fairs as a City representative.
Ensures compliance with federal, state, and local laws and regulations, to include FMLA, FLSA, HIPAA, and makes recommendations for changes to City policy and contractual agreements to ensure compliance.
Prepares and maintains various human resources correspondences, reports, presentations, charts, operational procedures, records, and files; uses automated systems to accomplish work activities.
Facilitates the City’s interview process to include the development of interview questions and is an active member on interview panels.
Facilitates employee on-boarding and out-processing.
Responds to all unemployment claims and correspondence, acts as an advocate for the City in unemployment hearings and appeals.
Ensures accuracy of organizational staffing, to include assisting with employee classifications, reclassifications, and new position requests.
Reviews and modifies position descriptions in collaboration with the department to ensure an understanding of the required skills and competencies for each position.
Assists in the analysis of morale indicators such as but not limited to surveys, turnover, and grievances, and presents recommendations for corrective actions when needed.
Develops and maintains current knowledge in human resources areas and in the operations of the City and/or its Departments.
Reviews and validates all personnel actions to include evaluations, incentives, catastrophic leave requests, paid/unpaid administrative leave, additional pays, disciplinary documents, and military leave requests. Ensures appropriate filing of such actions is accordance with retention requirements.
Assists with or acts as lead on special projects and assignments, when required.
Receives employee complaints and assists with investigations upon request.
Attends and participates in employee disciplinary meetings and terminations.
Provides administrative support to Civil Service Director; assists with pre-employment and promotional processes for sworn police and fire personnel; assists in preparing general orders, recertifications, discipline, appeals and promotional and entry position postings and testing requirements.
Coordinates with outside staffing agencies to secure temporary employees, based on departmental needs. Facilitates the City’s summer hire and volunteer programs.
Performs other duties as assigned.
Education and Experience:- Graduation from an accredited four-year college or university with a degree in Human Resources, or closely related field, required; Master’s degree in Human Resources, Business Administration, Public Administration, or related field, preferred; and
- One (1) years’ experience performing human resources duties such as employee classification, compensation and benefits, recruitment, selection, employee relations, and training in a human resources environment; or
- Any equivalent combination of education and experience.
Knowledge, Skills and Abilities:
- Knowledge of current policies and practices of public personnel administration including benefits administration.
- Knowledge of employee classification, compensation and benefits, recruitment, selection, and training.
- Skill in preparing job descriptions and job announcements.
- Ability to effectively utilize MS Office suite.
- Ability to maintain confidentiality of sensitive information.
- Ability to communicate effectively verbally and in writing.
- Ability to establish and maintain effective working relationships with applicants, employees, City officials, and the general public.
- Ability to understand and follow instructions.
- Ability to analyze and interpret comprehensive job requirements to ascertain the appropriate classification.
- Ability to carry out assigned projects to completion in a timely manner.
- Ability to conduct research and make appropriate analysis and reports of information acquired.
- Ability to maintain efficient and effective systems and procedures.
- Ability to carry out assigned projects to their completion; and
- Ability to maintain regular and punctual attendance.
Special Requirements
Must have a Texas Driver’s License by date of hire.
Require approximately 25% travel representing the City at recruitment events and onsite visits with departments/divisions.
Tools and Equipment Used
Requires frequent use of personal computer, including current word processing, database and spreadsheet programs; calculator, typewriter, telephone, scantron, copy machine and fax machine.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is occasionally required to walk; use hands and fingers to handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
Selection Guidelines
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Salary : $50,823
