What are the responsibilities and job description for the Executive Assistant position at Confidential?
POSITION OVERVIEW
My client is seeking an Executive Assistant to provide high-level administrative support to senior professionals. The ideal candidate will possess outstanding client relationship skills, excellent organizational skills, a strong attention to detail and an ability to manage multiple priorities and deadlines. This candidate will be a self-starter and someone who functions well in a team-oriented and fast-paced environment. Experience working in the finance industry a plus.
KEY RESPONSIBILITIES
- Provide general administrative support, including, but not limited to: managing complex calendars, booking conference rooms, process expense reports and invoices, coordinate travel and team events, answer phones and screen incoming calls, organizing materials on drives
- Coordinate all internal and external meetings as well as conference registrations and organize/prepare meeting materials such as agendas, handouts, presentations, etc.
- Create and update presentations and reports using PowerPoint and Excel
- Develop system to track open issues and facilitate follow up
- Deliver client-oriented focus and strong relationship management skills
- Provide back-up coverage to other team members as needed
REQUIRED QUALIFICATIONS
- Confident communicator with excellent interpersonal skills
- Great attention to detail and extremely organized with a strong sense of urgency
- Self-directed, independent, and proactive work ethic; dedicated team player with a strong sense of ownership and follow through skills
- Ability to juggle multiple tasks and know how to prioritize these tasks
- Punctual, have flexibility to work beyond official business hours as needed
- Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint, and Excel),
- Build and maintain strong business relationships
- Thrive in fast-paced and dynamic environment
- 4 years of administrative support, preferably in a professional services environment
- Bachelor’s Degree required
Salary : $100,000 - $110,000