What are the responsibilities and job description for the Proposal Coordinator (AEC Industry) position at Oxford Solutions, Inc.?
Oxford Solutions is partnering with a client seeking a Proposal Coordinator with experience in the architecture, engineering, or construction (AEC) industry. In this role, your main functions will be organizing, assembling, and formatting proposal responses (RFPs/RFQs), while providing support as needed in the creation of marketing collateral and event materials.
Responsibilities
- Coordinate and produce RFQs, RFPs, and other proposal submissions from kickoff to delivery
- Collaborate with technical staff and subject matter experts to gather and refine proposal content
- Format and edit proposals and related documents using Microsoft Word and PowerPoint
- Maintain proposal templates, project data, and resumes within marketing databases
- Support occasional creation of event materials and marketing collateral (e.g., signage, brochures, presentations)
- Ensure brand consistency and visual appeal across all proposal deliverables
- Track proposal deadlines and progress using Deltek CRM or similar systems
Qualifications:
- 1-3 years of experience in proposal coordination or marketing support, ideally within the AEC industry
- Proficiency in Microsoft Office, especially PowerPoint and Word
- Familiarity with Adobe Creative Suite and Deltek CRM is a plus
- Strong organizational, writing, and communication skills
- Ability to manage multiple projects and meet deadlines under pressure
Proposal Coordinator (AEC Industry) - 25-00241
