Operations Administrative Assistant

Direct Hire | Fort Myers, FL (Hybrid – Onsite 1x/week)

Opening for an Operations Administrative Assistant to join a Global Meetings & Events Operations team. In this role, you'll assist with scheduling, team coordination, purchasing, and general operations support. This is a hybrid role with weekly in-office meetings in the Fort Myers, FL area.

Responsibilities

• Assist with meeting scheduling, calendar updates, and occasional travel arrangements.
• Help prepare agendas, materials, and simple itineraries for team meetings and events.
• Take meeting notes and track action items as needed.
• Support basic office operations, such as expense tracking, proofreading documents, and managing appointments.
• Submit purchase requisitions, invoice approvals, and supply orders.
• Help organize and update internal documents, reports, and departmental tracking tools.
• Assist with onboarding tasks for new team members.
• Maintain organized records and help with contract or vendor documentation.
• Assist with budgeting tasks or team updates using Excel or other basic tools.
• Provide general team support and keep projects on track through communication and follow-up.

Qualifications

• Bachelor’s degree preferred (or equivalent combination of education and experience).
• 2–5 years of administrative or operations support experience in a fast-paced, professional environment.
• Proficiency using Microsoft Office tools (Word, Excel, Outlook, and PowerPoint)
• Organized, dependable, and able to manage multiple tasks and priorities.
• Good written and verbal communication skills.
• Ability to learn new tools and work with cross-functional teams.
• Able to work independently, ask questions when needed, and keep things moving forward.

Operations Administrative Assistant - 25-00457